At a Glance
- Tasks: Coordinate global personnel logistics for offshore operations and manage travel arrangements.
- Company: Dynamic Aberdeen-based company with a focus on personnel logistics.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Be part of a supportive team with excellent career advancement potential.
- Why this job: Join a vital role in supporting offshore teams and enhancing operational efficiency.
- Qualifications: 2-3 years experience in international travel coordination and logistics.
The predicted salary is between 30000 - 40000 € per year.
Our Aberdeen-based client is currently looking for a Personnel Logistics Coordinator to join their team on an ongoing contract with a minimum duration of 12 months. A hybrid working arrangement is available for this role.
ROLE
As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations, reporting to our Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR department. You will be the Personnel Logistics focal point for allocated vessels and manage all aspects of personnel logistics.
RESPONSIBILITIES
- Coordinating the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost-effectively, and in line with crew change schedules.
- Providing regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel-specific mobilisation and visa requirements.
- Ensuring all offshore certification is valid and up to date prior to mobilisation, including (but not limited to): Passports and Seafarers ID, Offshore survival certifications (e.g. BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS), Medical fitness certificates (e.g. OGUK and medicals), Relevant vaccinations (e.g. Yellow Fever).
- Working closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates.
- Booking and managing all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements.
- Maintaining accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports, including vessel movement and rotation data.
- Keeping the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR.
- Coordinating with the Training Department to arrange client-specific training requirements.
- Participating in an on-call rota, providing support to vessels and personnel outside standard working hours.
- Providing team cover during absences, ensuring continuity of operations.
- Maintaining up-to-date knowledge of company procedures, industry standards, and statutory regulations.
REQUIREMENTS
Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast-paced Personnel Logistics environment. Experience within the ROV, Aviation, or Marine sectors of the Oil and Gas industry is preferred.
Personnel Logistics Coordinator employer: CAMMACH BRYANT LIMITED
Our Aberdeen-based company is an exceptional employer, offering a dynamic work environment that values collaboration and innovation. With a strong focus on employee growth, we provide ongoing training opportunities and a hybrid working arrangement that promotes work-life balance. Join us to be part of a supportive team dedicated to ensuring the seamless logistics of offshore personnel, while enjoying the unique advantages of working in a vibrant city known for its rich maritime heritage.
StudySmarter Expert Advice🤫
We think this is how you could land Personnel Logistics Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their operations and challenges, especially in personnel logistics. This will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources. The more comfortable you are speaking about your experience and skills, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Personnel Logistics Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personnel Logistics Coordinator role. Highlight your experience in coordinating international travel and logistics, especially within the oil and gas sector. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the responsibilities listed in the job description. We love seeing genuine enthusiasm!
Showcase Relevant Skills:Don’t forget to showcase your relevant skills, like your ability to manage travel arrangements and maintain accurate records. We’re looking for someone who can keep everything organised and efficient, so make sure to highlight those abilities!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Let’s get your journey started!
How to prepare for a job interview at CAMMACH BRYANT LIMITED
✨Know Your Logistics Inside Out
Make sure you brush up on your knowledge of personnel logistics, especially in the offshore sector. Familiarise yourself with the specific requirements for mobilisation and demobilisation, as well as the necessary certifications like BOSIET and STCW. This will show that you're not just interested in the role but also understand its complexities.
✨Demonstrate Your Organisational Skills
Since this role involves coordinating travel and managing schedules, be prepared to discuss your organisational skills. Bring examples of how you've successfully managed logistics in previous roles, particularly in fast-paced environments. Highlight any tools or systems you've used to keep everything on track.
✨Show Your Team Spirit
This position requires collaboration with various departments, so be ready to talk about your experience working in teams. Share examples of how you've effectively communicated with HR, training departments, or other stakeholders to ensure smooth operations. Emphasising your ability to work well with others will make you a more attractive candidate.
✨Prepare Questions About the Role
Interviews are a two-way street, so come prepared with questions about the role and the company. Ask about the challenges they face in personnel logistics or how they measure success in this position. This shows your genuine interest and helps you determine if the company is the right fit for you.
