At a Glance
- Tasks: Coordinate global personnel logistics for offshore operations and manage travel arrangements.
- Company: Join a leading company in the Oil & Gas industry with a dynamic team.
- Benefits: Enjoy hybrid working, competitive pay, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities to learn and develop your skills.
- Why this job: Be a key player in ensuring smooth operations while gaining valuable experience.
- Qualifications: 2-3 years in personnel logistics, with knowledge of travel and visa processes.
The predicted salary is between 30000 - 40000 € per year.
Our Aberdeen-based client is currently looking for a Personnel Logistics Coordinator to join their team on an ongoing contract with a minimum duration of 12 months. A hybrid working arrangement is available for this role.
As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations, reporting to our Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR department. You will be the Personnel Logistics focal point for allocated vessels and manage all aspects of personnel logistics.
RESPONSIBILITIES
- Coordinating the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost-effectively, and in line with crew change schedules.
- Providing regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel-specific mobilisation and visa requirements.
- Ensuring all offshore certification is valid and up to date prior to mobilisation, including (but not limited to):
- Passports and Seafarers ID
- Offshore survival certifications (e.g. BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS)
- Medical fitness certificates (e.g. OGUK and medicals)
- Relevant vaccinations (e.g. Yellow Fever)
- Working closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates.
- Booking and managing all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements.
- Maintaining accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports, including vessel movement and rotation data.
- Keeping the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR.
- Coordinating with the Training Department to arrange client-specific training requirements.
- Participating in an on-call rota, providing support to vessels and personnel outside standard working hours.
- Providing team cover during absences, ensuring continuity of operations.
- Maintaining up-to-date knowledge of company procedures, industry standards, and statutory regulations.
REQUIREMENTS
Experience
- Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast-paced Personnel Logistics environment.
- Experience within the ROV, Aviation, or Marine sectors of the Oil & Gas industry is highly desirable.
Technical Knowledge
- Strong understanding of visa processes and international travel requirements.
- Offshore certification and training requirements.
- Global travel restrictions and compliance considerations.
IT Skills
- Competent in the Microsoft Office suite (intermediate level or above).
Personnel Logistics Coordinator in Aberdeen employer: CAMMACH BRYANT LIMITED
Join a dynamic team in Aberdeen as a Personnel Logistics Coordinator, where you will enjoy a hybrid working arrangement and the opportunity to contribute to global operations. Our company fosters a supportive work culture that prioritises employee growth, offering training and development opportunities while ensuring a collaborative environment. With a focus on efficient logistics support, you will play a vital role in mobilising personnel, making this an exciting and rewarding position for those seeking meaningful employment in the Oil & Gas sector.
StudySmarter Expert Advice🤫
We think this is how you could land Personnel Logistics Coordinator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who have experience in personnel logistics. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their logistics processes and be ready to discuss how your experience aligns with their needs. We want you to shine!
✨Tip Number 3
Showcase your skills! Bring examples of how you've successfully coordinated travel and logistics in the past. Use specific metrics if you can – numbers speak volumes and show you mean business.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personnel Logistics Coordinator in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personnel Logistics Coordinator role. Highlight your experience in coordinating international travel and any relevant certifications you have. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your IT Skills:Since you'll be using Microsoft Office and possibly other systems, mention your proficiency in these tools. If you've used any specific software for logistics or travel management, let us know!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at CAMMACH BRYANT LIMITED
✨Know Your Logistics Inside Out
Make sure you brush up on your knowledge of personnel logistics, especially in the context of international travel and visa arrangements. Familiarise yourself with the specific certifications and training requirements mentioned in the job description, as this will show your potential employer that you're serious about the role.
✨Demonstrate Your Communication Skills
As a Personnel Logistics Coordinator, you'll need to keep various stakeholders updated. Prepare examples of how you've effectively communicated with team members or clients in previous roles. This could be through regular updates or managing expectations during complex logistics scenarios.
✨Showcase Your Problem-Solving Abilities
Think of instances where you've had to troubleshoot issues related to travel or personnel logistics. Be ready to discuss how you approached these challenges and what solutions you implemented. This will highlight your ability to think on your feet, which is crucial for this role.
✨Familiarise Yourself with Company Procedures
Research the company’s procedures and industry standards before the interview. Understanding their operational requirements and compliance considerations will not only help you answer questions more effectively but also demonstrate your commitment to aligning with their corporate objectives.
