At a Glance
- Tasks: Coordinate global personnel logistics for offshore operations and manage travel arrangements.
- Company: Dynamic Aberdeen-based company in the Oil & Gas sector.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Join a fast-paced environment with excellent career development opportunities.
- Why this job: Be a key player in ensuring smooth offshore operations and make a real impact.
- Qualifications: 2-3 years experience in international travel coordination and logistics.
The predicted salary is between 30000 - 40000 € per year.
Our Aberdeen-based client is currently looking for a Personnel Logistics Coordinator to join their team on an ongoing contract with a minimum duration of 12 months. A hybrid working arrangement is available for this role.
As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations, reporting to the Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR department.
You will be the Personnel Logistics focal point for allocated vessels and manage all aspects of personnel logistics, including:
- Coordinating the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost-effectively, and in line with crew change schedules.
- Providing regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel-specific mobilisation and visa requirements.
- Ensuring all offshore certification is valid and up to date prior to mobilisation, including passports, Seafarers ID, offshore survival certifications (e.g. BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS), medical fitness certificates (e.g. OGUK and medicals), and relevant vaccinations.
- Working closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates.
- Booking and managing all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements.
- Maintaining accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports, including vessel movement and rotation data.
- Keeping the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR.
- Participating in an on-call rota, providing support to vessels and personnel outside standard working hours.
Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast-paced Personnel Logistics environment is required. Experience within the ROV, Aviation, or Marine sectors of the Oil & Gas industry is highly desirable.
Key knowledge areas include:
- Visa processes and international travel requirements.
- Offshore certification and training requirements.
- Global travel restrictions and compliance considerations.
- Competence in the Microsoft Office suite (intermediate level or above).
Logistics Coordinator (Permanent) in Aberdeen employer: CAMMACH BRYANT LIMITED
Join a dynamic team in Aberdeen as a Logistics Coordinator, where you will be at the forefront of facilitating seamless personnel logistics for offshore operations. Our company prides itself on a supportive work culture that values employee growth and offers hybrid working arrangements, ensuring a healthy work-life balance. With opportunities to enhance your skills in a fast-paced environment and the chance to contribute to global operations, this role is perfect for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Logistics Coordinator (Permanent) in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and oil & gas sectors on LinkedIn. Join relevant groups and engage in discussions to get your name out there. You never know who might have a lead on that perfect Personnel Logistics Coordinator role!
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their logistics processes and be ready to discuss how your experience aligns with their needs. We want you to shine, so practice common interview questions related to personnel logistics!
✨Tip Number 3
Showcase your skills! Create a portfolio or a presentation that highlights your previous experience in coordinating international travel and managing logistics. This will give you an edge and demonstrate your capabilities as a Personnel Logistics Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search. Let’s get you that role!
We think you need these skills to ace Logistics Coordinator (Permanent) in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Logistics Coordinator role. Highlight your experience in coordinating international travel and managing personnel logistics, especially if you've worked in the Oil & Gas sector. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that relate to the job description, like managing travel arrangements or ensuring compliance with offshore certification. We love a good story!
Show Off Your Skills:Don’t forget to showcase your skills in Microsoft Office and any other relevant software. If you’ve got experience with Travel Management Systems, make sure to mention that too! We’re looking for someone who can hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s super easy and ensures your application gets to the right place. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at CAMMACH BRYANT LIMITED
✨Know Your Logistics Inside Out
Make sure you brush up on your knowledge of logistics coordination, especially in the context of offshore personnel. Familiarise yourself with the specific requirements for mobilisation and demobilisation, as well as the relevant certifications and travel arrangements. This will show that you're not just interested in the role, but that you understand its complexities.
✨Showcase Your Experience
Be ready to discuss your previous experience in coordinating international travel and visa arrangements. Prepare specific examples from your past roles, particularly if you've worked in fast-paced environments like ROV, Aviation, or Marine sectors. Highlight how you managed challenges and ensured compliance with regulations.
✨Demonstrate Your Tech Savvy
Since you'll be using a Travel Management System (TMS) and maintaining records in an Offshore Personnel Tracker, it’s crucial to demonstrate your competence with technology. Brush up on your Microsoft Office skills, especially Excel, and be prepared to discuss how you've used tech tools to streamline logistics processes in the past.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company’s logistics operations and team dynamics. This shows your genuine interest in the role and helps you assess if the company is the right fit for you. Ask about their biggest challenges in personnel logistics or how they handle global travel restrictions.
