At a Glance
- Tasks: Coordinate offshore personnel logistics and manage travel arrangements efficiently.
- Company: Dynamic Aberdeen-based company in the Oil & Gas sector.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on teamwork and career development.
- Why this job: Join a vital role ensuring smooth operations in a global environment.
- Qualifications: 2-3 years experience in international travel coordination and logistics.
The predicted salary is between 30000 - 40000 € per year.
Our Aberdeen-based client is currently looking for a Personnel Logistics Coordinator to join their team on an ongoing contract with a minimum duration of 12 months. A hybrid working arrangement is available for this role.
As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations, reporting to our Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR department.
Your responsibilities will include:
- Coordinating the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost-effectively, and in line with crew change schedules.
- Providing regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel-specific mobilisation and visa requirements.
- Ensuring all offshore certification is valid and up to date prior to mobilisation, including (but not limited to):
- Passports and Seafarers ID
- Offshore survival certifications (e.g. BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS)
- Medical fitness certificates (e.g. OGUK and medicals)
- Relevant vaccinations
- Working closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates.
- Booking and managing all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements.
- Maintaining accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports, including vessel movement and rotation data.
- Keeping the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR.
- Participating in an on-call rota, providing support to vessels and personnel outside standard working hours.
Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast-paced Personnel Logistics environment is required. Experience within the ROV, Aviation, or Marine sectors of the Oil & Gas industry is highly desirable.
Key skills include:
- Visa processes and international travel requirements.
- Offshore certification and training requirements.
- Global travel restrictions and compliance considerations.
- Competent in the Microsoft Office suite (intermediate level or above).
Logistics Coordinator Offshore in Aberdeen employer: CAMMACH BRYANT LIMITED
Join a dynamic team in Aberdeen as a Logistics Coordinator Offshore, where you will benefit from a hybrid working arrangement and a supportive work culture that prioritises employee growth and development. Our company values efficiency and teamwork, providing you with the opportunity to enhance your skills in personnel logistics while contributing to global operations in the Oil & Gas industry. With a focus on compliance and safety, you'll play a crucial role in ensuring smooth mobilisations and demobilisations, making this an exciting and rewarding position for those looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Logistics Coordinator Offshore in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and oil & gas sectors on LinkedIn. Join relevant groups and engage in discussions to get your name out there. You never know who might have a lead on that perfect Personnel Logistics Coordinator role!
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their logistics processes and be ready to discuss how your experience aligns with their needs. We want you to shine, so practice common interview questions related to personnel logistics!
✨Tip Number 3
Showcase your skills! Create a portfolio or a presentation that highlights your previous logistics projects, especially those involving international travel and compliance. This will give you an edge and demonstrate your hands-on experience in the field.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us. Let’s get you that Personnel Logistics Coordinator position!
We think you need these skills to ace Logistics Coordinator Offshore in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Logistics Coordinator role. Highlight your experience in coordinating international travel and managing personnel logistics, especially if you've worked in the Oil & Gas sector before. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description, like managing travel arrangements or ensuring compliance with offshore certification. We love a good story!
Show Off Your Skills:Don’t forget to showcase your skills in Microsoft Office and any other relevant software. If you’ve got experience with Travel Management Systems, make sure to mention that too! We’re looking for someone who can hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at CAMMACH BRYANT LIMITED
✨Know Your Logistics Inside Out
Make sure you brush up on your knowledge of logistics coordination, especially in the offshore sector. Familiarise yourself with the specific requirements for mobilisation and demobilisation, as well as the necessary certifications like BOSIET and STCW. This will show that you're not just interested in the role, but that you understand the nuances involved.
✨Showcase Your Experience
Prepare to discuss your previous experience in coordinating international travel and visa arrangements. Be ready to share specific examples of how you've managed logistics in a fast-paced environment. Highlight any relevant experience in the ROV, Aviation, or Marine sectors, as this will set you apart from other candidates.
✨Demonstrate Your Tech Savvy
Since you'll be using the company’s Travel Management System (TMS) and maintaining records in the Offshore Personnel Tracker, it’s crucial to demonstrate your competence with Microsoft Office and any logistics software. If you have experience with similar systems, mention it during the interview to show you're ready to hit the ground running.
✨Be Ready for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving skills in real-time logistics challenges. Think about potential issues that could arise during personnel mobilisation and how you would handle them. This will help you showcase your critical thinking and adaptability, which are key traits for a Personnel Logistics Coordinator.
