Office Manager/EA in London

Reports to

Partner & Operations Director

Working Pattern

• Monday – Thursday in office
• Fridays at home
• Office Management
• Management of the office/building with the building manager.
• Proactively report daily upkeep issues relating to the office/appliances and attend monthly reviews with the building management team.
• Management of the office floor, including maintaining tidy desks, cables and breakout areas.
• Management of stock take for the office floor, ensuring the office is appropriately stocked at all times.
• Assisting with office moves to other buildings and moving furniture within the office floor.
• Order company gifts, office stationery and supplies.
• Manage Health and Safety in the office, Fire Marshall, First Aid, first aid supplies and procedures in case of emergency.
• Sending and sorting company post and arranging courier requests.
• Ensure an accurate asset register is maintained at all times.
• Executive Assistant
• Managing complex calendars and scheduling meetings across multiple time zones for the Founder, CEO and other Board members.
• Prioritising appointments and resolving diary conflicts.
• Coordinating internal and external meetings, including agendas, materials and room bookings.
• Organising domestic and international travel (trains, flights, accommodation, visas).
• Preparing meeting packs, board papers and reports where required.
• Managing expenses; uploading receipts with supporting information.
• Tracking deadlines and ensuring follow-up on key actions.
• Events Management
• Lead the coordination and delivery of internal and external events, including performance updates, client roundtables, networking events and socials.
• Manage end-to-end event logistics, including venue sourcing, supplier coordination, catering, room set-up, materials and AV requirements.
• Act as the central point of contact for stakeholders, working closely with Sales, Finance and Marketing teams to ensure smooth planning and execution.
• Support the creation and collation of presentations, updates and event communications where required.
• Oversee on-the-day event delivery, ensuring a professional, well-organised experience for attendees and stakeholders.

Skills & Experience

• Highly organised with strong time management skills and the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills, with confidence working across all levels of the business and with external partners.
• Strong attention to detail with a proactive, solutions-focused mindset.
• Ability to work independently, use initiative and remain calm under pressure in a fast-paced environment.
• Confident coordinating events, logistics, diaries and administrative processes to a high standard.
• Professional, approachable and adaptable, with a positive team-oriented attitude.
• Strong working knowledge of Microsoft Office, including Outlook, Power Point, Excel and Teams.
• Previous experience in office coordination, executive support, events or operations-based roles preferred.
• Comfortable handling confidential or sensitive information with discretion and professionalism.

Those in recruitment currently or previous experience in an agency will be prioritised.