Facilities Assistant

We are assisting a leading global Professional Services organisation with the recruitment for a Facilities Assistant to join the business. This is an office-based role Monday to Friday. Reporting into the Head of Facilities and Procurement, the role will work as part of a busy and growing team. The main focus of the role will be to provide the business with all facilities maintenance support at their busy London head office. This role would be ideal for candidates with a grounding within facilities who are looking to gain experience and progress their career longer term into a facilities manager position.

Key duties and responsibilities will include:

• Responsible for managing all areas of facilities, including maintenance, liaison with contractors, archiving management, reception, Health & Safety, post room and procurement (90% Facilities / 10% Procurement).
• Assisting with Health & Safety, including carrying out facilities/H&S inductions for new joiners, daily floor walks to ensure Health & Safety and supporting the current H&S representative with H&S tasks to ensure compliance.
• Manage the facilities management mailbox.
• Carry out minor building maintenance with the aim of maintaining a safe and operational environment.
• Responsibility for minor electrical, plumbing and carpentry works, liaison with approved contractors to provide support with staff requests, painting, decorating and repairs.
• To be a point of contact for building contractors coming to site in response to breakdowns and planned maintenance visits.
• Oversee and support the facilities apprentices.
• Deal with ad hoc cleaning requirements as required and liaising with cleaning contractors.
• Ensure the smooth running of archive storage facilities.
• Arranging couriers for the business.
• Collect, sort and deliver all incoming mail, internal mail, newspapers and magazines promptly each working day.
• Frank and dispatch outgoing mail, including collecting, sorting and delivering other deliveries.
• Deliver stationery and other items as and when required, check and restock copier paper each working day.
• Adding purchasing requests on the systems and managing PO requests.
• Raise general product requests in line with department requirements.
• Ordering stationery and other office equipment.
• Liaising, ordering and negotiation with suppliers.
• Procurement administration and supporting the senior members in the team.
• Dealing with queries from the business on purchasing requests.

For this role it is essential that candidates have proven experience within facilities administration and hold basic Health & Safety knowledge (Ideally NEBOSH although not essential). Candidates will need to hold strong communication skills, be friendly, helpful and be able to use their own initiative. This is an excellent role for candidates who are looking for a career within facilities management and they will be financially supported with gaining the NEBOSH qualification.

Working for a market leader and as part of a busy and friendly team, you will be offered a fantastic benefit package and working conditions, including 32 days holiday plus stats, company bonus scheme 10%, EV scheme, enhanced pensions scheme, private healthcare, life assurance and many more. This is an immediate need, so candidates will ideally be on short notice, although 1 month will be considered for the preferred candidate.

For more information, please apply online and a consultant from Cameron James will be in touch.