Research & Development Senior Administrator

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Overview

Detailed job description and main responsibilities. Please refer to the attached job description and person specification for full details of responsibilities.

Responsibilities

• To work with the R&D Project Lead to ensure a smooth process from pre award to study set up and beyond.
• Assist with the preparation and submission of documents to support research projects within the Trust.
• To undertake the administration of externally funded research projects including post-award issues and contractual issues as they arise and to organise the invoicing and administration of payments in conjunction with the R&D Finance.
• Act as a point of contact between the Trust and University members of the team for grant applications.
• Provide a wide-range of general administrative tasks including copy/audio typing, word processing, photocopying, desk-top publishing, arranging meetings, supporting research delivery staff before and during the visits by greeting participants and ensuring refreshments are provided.
• Manage an appointments diary for meetings and make appropriate arrangements as necessary, e.g. booking rooms, organising refreshments, travel arrangements, accommodation etc.
• Receiving and processing incoming correspondence and telephone calls ensuring these are dealt with promptly and appropriately.
• Support the provision of localised project documentation for research projects.
• Assist in compiling research study visit files.
• Assist with the preparation and submission of research study participant\’s expense claim forms.
• Support patient, public, involvement & experience (PPIE) activity working with the PPIE lead.

Person specification

Education / Qualifications

Essential criteria

• Educated to a degree level or equivalent experience in a relevant discipline
• Able to demonstrate and evidence continuous professional development
• GCP training

Experience

Essential criteria

• Significant experience of working in a clinical research environment. Some experience must have been in a hospital or equivalent.
• Experience in maintenance and set up finance trackers and invoice trackers in research setting.
• Experience of planning and organising own workload and of staff within own span of control
• Demonstrate awareness of organisational policies and ability to translate into working practice

Desirable criteria

• Resource management
• Financial experience in monitoring budgets and preparing project costings

Skills & Abilities

Essential criteria

• Ability to read, digest and interpret complex documents including varying types of research protocols
• Evidence of high-level planning and organisational skills, with the ability to prioritise and work to multiple deadlines
• Ability to accurately interpret and present data in appropriate formats.

Desirable criteria

• System One
• ORACLE

Knowledge & Understanding

Essential criteria

• Understanding of the UK Policy Framework for Health and Social Care Research, the Clinical Trials Directive and ICH guidelines for Good Clinical Practice.
• Understanding of information needs within a clinical research environment
• Knowledge of data collection requirements according to Good Clinical Practice
• Good working knowledge of EDGE and ODP

Desirable criteria

• Knowledge of the R&D, ethics committee and MHRA approval processes.
• Knowledge of the use of human tissue in research.

Other

Essential criteria

• Recognise people\\\’s right to privacy and dignity, treating every person with respect.
• Willingness to be flexible in approach and attitude.
• Ability to travel independently across local sites and flexibility to switch base between Cambridge and Peterborough.

About CPFT and equal opportunities

Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services. We are a health and social care organisation, offering a wide range of services, including:

• Integrated physical and mental health services for adults and older people;
• Specialist mental health and learning disability services;
• Children and young people\\\’s mental health services;
• Children\\\’s community services in Peterborough;
• Social care;
• Ground-breaking research

We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit the text is retained as plain text: https://www.cpft.nhs.uk/equalityanddiversity.

CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). You will be asked at interview if you would be willing to register with TSS. This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.

Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a \’Red List\’ country.

Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.

If you are successful at interview you will be subject to pre-employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation.

All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• R&D Senior Administrator (PDF, 384.6KB)
• CPFT Values (PDF, 114.7KB)
• CPFT Mindful Employers (PDF, 51.3KB)
• CPFT Accommodation (PDF, 296.6KB)
• CPFT Benefits (PDF, 74.4KB)