At a Glance
- Tasks: Manage our vibrant London office and coordinate exciting company events.
- Company: Join a leading education tech company transforming digital skills training.
- Benefits: Enjoy 25 days holiday, health perks, and a fun work culture.
- Other info: Flexible hybrid working with opportunities for personal growth.
- Why this job: Be the heartbeat of our office and make a real impact on our team.
- Qualifications: Experience in office management and event coordination is a plus.
The predicted salary is between 35000 - 45000 € per year.
Department: Operations
Location: Hybrid, UK (Minimum 2 days per week in London office)
Reports to: Director of People Operations
Hours: 37.5 per week
Salary: (Depending on experience)
Role Overview
As the ‘heart of the office’, the Office Manager ensures our London hub and digital workspaces are vibrant, efficient and safe. You are a proactive problem-solver with a can-do attitude who thrives on variety—from managing facility contracts to producing company-wide events. You will be the engine behind our culture, managing logistics for the broader business and ensuring that our office spaces are safe and comfortable.
Key Responsibilities
- Facilities & Workplace Ownership: Manage the London Kings Cross office, including cleaning contracts, maintenance, access control and meeting room planning for our colleagues.
- Company-Wide Logistics: Coordinate travel and accommodation bookings for the entire business, ensuring cost-effective and smooth arrangements.
- Event Production: Lead the execution of company-wide events and team meetings, including venue sourcing and agenda building.
- Team Updates: Owns the bi-weekly Team Update call, including agenda building, coordination and posting the call summary on Slack.
- Health, Safety & Compliance: Serve as the lead for UK H&S compliance, including VDU assessments, risk assessments, first aid and fire marshal coordination.
- People Team Support: Act as a policy custodian and manage engagement initiatives such as work anniversaries and internal celebrations.
- Procurement: Oversee office supplies and ad-hoc purchasing, reconciling spend against the corporate credit card.
Candidate Specification
- Experience: Demonstrable experience managing a physical office space, coordinating with third-party vendors and organising events within a high-growth environment.
- Technical Skills: Experience with Google Workspace, with the ability to create and tweak presentations and manage digital filing systems.
- Mindset: A proactive, self-directed professional who identifies operational gaps and fills them independently.
- Flexibility: Comfortable traveling to the London Kings Cross office a minimum of 2 days per week, with a flexible approach to business needs.
- H&S Knowledge: Understanding of UK Health & Safety legislation.
Company Benefits:
- Pension with 4% matched contributions, opportunity to opt into salary sacrifice scheme
- 25 days holiday + Flexi bank holidays + 1 day off on your birthday
- A day for volunteering
- Enhanced Maternity and Paternity Leave
- Health & Wellbeing allowance of up to £30 per month
- Annual Summer and Xmas events
- Company socials including everything from Cambridge College formals, pub nights to team building events
- CPD Allowance alongside quarterly reflections to ring fence time for development and growth
- Private medical insurance and cash plan
- Holiday buy back scheme (up to 10 days p/a)
- Employee Assistance Programme with a dedicated company counsellor
Background to our Organisation
We are an education technology company that enables corporate and government organisations to achieve their business goals by educating their workforce with critical digital transformation skills to succeed in the AI era. We deliver unique and innovative professional education that is accelerating the digital transformation of our clients, advancing the careers of their employees, helping people get into work and closing the digital skills gap. We are in a sector that is crucial to the economy and workforce, with a lot of opportunity for change and innovation. We are at the cutting edge of teaching applied data and digital skills, with our unique patented learning platform EDUKATE.AI offering our clients and learners a unique learning experience. EDUKATE.AI was developed with support from Innovate UK and provides all of our learners with 24/7 immediate feedback on their work, helping accelerate the learning process and providing a sandbox environment to experiment on real world datasets. Since 2016, we have supported more than 15,000 learners across four continents with nearly 550,000 pieces of code submitted for feedback on EDUKATE.AI. We are trusted by some of the most recognisable brands in the world to educate their workforce, including Microsoft, the NHS, GSK, easyJet, the BBC and John Lewis. Our focus on applied learning to create business impact sets us apart - individual learners have reported applying their skills at work to generate recorded value of up to £40m.
Our Values
- Entrepreneurial: We take initiative and show entrepreneurial spirit which fuels innovation at Cambridge Spark. This includes identifying opportunities for improvement, taking ownership for implementing solutions effectively and driving improvement by using proof of concepts to demonstrate the feasibility and value of their work.
- Team Spirit: Everyone is part of building an open and transparent culture, communicating effectively to raise issues, discuss improvements and share the evidence used to make decisions.
- Customer-focused: Our customers are at the centre of everything we do, inspiring us to create great work. We strive to build friendly, professional and lasting relationships with them to better understand and anticipate their needs.
- Gold Standard: We are experts in our field and are constantly developing our technology and offering. We set the benchmark in our industry: both in what we offer customers and in how we deliver it.
Cambridge Spark is an Equal Opportunities Employer and prohibits discrimination and harassment of any kind. Cambridge Spark is committed to the principle of equal employment opportunities for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Cambridge Spark are based on business needs, job requirements and individual qualifications, without regard to race, colour or ethnicity, ability or disability, gender or gender reassignment, sexual orientation, marital status, religion, age or any other status protected by the laws or regulations in the locations where we operate. Cambridge Spark will not tolerate discrimination or harassment based on any of these characteristics. Cambridge Spark encourages applicants of all ages.
Office Manager in London employer: Cambridge Spark
Cambridge Spark is an exceptional employer, offering a vibrant and inclusive work culture that prioritises employee well-being and professional growth. With a hybrid working model based in London, employees enjoy a range of benefits including generous holiday allowances, health and wellbeing support, and opportunities for continuous development through CPD initiatives. The company fosters a collaborative environment where innovation thrives, making it an ideal place for those looking to make a meaningful impact in the education technology sector.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, read up on their values, and see how they engage with their community. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on showcasing your problem-solving skills and proactive mindset, as these are key for the Office Manager role.
✨Tip Number 3
Don’t forget to prepare some thoughtful questions for your interviewer. This shows that you’re engaged and serious about the position. Ask about their approach to health and safety compliance or how they celebrate team successes!
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining us at StudySmarter and ready to contribute to our vibrant office culture.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your writing. This role is all about being the heart of our office, so show us how you can bring that vibe!
Tailor Your Application:Make sure to tailor your application specifically for the Office Manager role. Highlight your experience with managing office spaces and coordinating events, as these are key responsibilities. We love seeing how your past experiences align with what we’re looking for!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured writing that gets straight to the heart of your skills and experiences. Remember, we’re looking for someone who can manage logistics efficiently, so show us you can do the same in your application!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we stand for!
How to prepare for a job interview at Cambridge Spark
✨Know Your Office Management Basics
Brush up on your knowledge of office management, especially around facilities and workplace ownership. Be ready to discuss your experience with managing contracts, maintenance, and logistics. This will show that you understand the core responsibilities of the role.
✨Showcase Your Event Planning Skills
Prepare examples of events you've successfully organised in the past. Highlight your ability to manage logistics, coordinate with vendors, and create engaging agendas. This will demonstrate your capability to lead company-wide events effectively.
✨Demonstrate Proactivity
Think of instances where you've identified operational gaps and taken the initiative to fill them. Share these stories during the interview to illustrate your proactive mindset, which is crucial for this role.
✨Familiarise Yourself with Health & Safety Regulations
Since you'll be responsible for health and safety compliance, brush up on UK legislation. Be prepared to discuss how you've managed health and safety in previous roles, as this will show your understanding of the importance of a safe workplace.
