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- Tasks: Produce sales invoices and manage queries for various client sites.
- Company: Join Cambridge Maintenance, a leader in Mechanical and Electrical maintenance since 1985.
- Benefits: Enjoy a competitive salary, wellbeing portal access, and a supportive team environment.
- Why this job: Be part of a growing company with a focus on service excellence and operational efficiency.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Dynamic role with opportunities for professional growth and development.
The predicted salary is between 30000 - 42000 £ per year.
Cambridge Maintenance, founded in 1985, is a leading provider of hard services, specialising in Mechanical and Electrical (M&E) maintenance for various sectors. We are committed to delivering high-quality, reliable, and efficient services to our clients, ensuring the smooth operation of their facilities. Serving major clients in sectors such as commercial offices, healthcare, and educational facilities. We are part of a Group called Mecsia, since 2024, we have been backed by a leading private equity investor, supporting an ambitious growth strategy built on service excellence, operational efficiency, and further acquisitions. With over 1,200 employees — including more than 700 engineers — we continue to expand and innovate, providing high-quality services to clients across the UK.
Duties will include producing sales invoices using our current accounts package, Exchequer, and assisting with the transition to the Sage 200 accounts system. The role involves managing and resolving queries related to sales invoices and taking responsibility for a specific group of sites to ensure all invoicing is completed by month-end deadlines. The ideal candidate will be goal-driven, meeting monthly targets while maintaining accuracy and attention to detail. You will work across various client portals, each with different site and invoicing requirements. Handle general administrative tasks such as responding to emails, answering phone calls, and supporting the wider team.
Key Responsibilities- Input and maintain accurate sales ledger data, including processing sales invoices and credit notes.
- Set up new clients in Exchequer and the Work Order Manager, including tariff and JC code configuration.
- Carry out general day-to-day accounts tasks, responding to emails and phone calls promptly.
- Liaise with customers, management, and other departments to resolve queries and issues efficiently.
- Support month-end procedures and work towards achieving monthly targets.
- Chase contractor and supplier invoices, checking quoted jobs and engineers' labour for discrepancies.
- Provide assistance to colleagues during periods of holiday or sickness to ensure continuity of service.
St Ives, Cambridgeshire
Hours of Work8.30am - 5pm Monday - Friday (37.5 hours per week)
Essential Skills & Qualifications- Strong written and verbal communication skills.
- Effective team player with the ability to work independently when required.
- Highly attentive to detail with a diligent and organised approach to work.
- Excellent time management skills and the ability to meet strict deadlines.
- Confident decision-maker who approaches tasks methodically and with initiative.
- Able to adapt quickly to new software and system implementations.
- Good working knowledge of Microsoft Office, particularly Excel.
- Committed, hardworking, and reliable with a positive and professional attitude.
What we offer: Access to the Wellbeing 360 portal, whereby lots of additional benefits are available for use outside of Cambridge Maintenance.
Sales Ledger Administrator in St Ives employer: Cambridge Maintenance Services
Contact Detail:
Cambridge Maintenance Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Ledger Administrator in St Ives
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for a Sales Ledger Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Cambridge Maintenance and understanding their services. Tailor your responses to show how your skills align with their needs, especially around invoicing and accounts management. Confidence is key, so practice makes perfect!
✨Tip Number 3
Don’t just apply anywhere; focus on roles that excite you! Use our website to find positions that match your skills and interests. The more passionate you are about the job, the better you’ll come across in interviews.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a great chance to reiterate why you’d be a perfect fit for the Sales Ledger Administrator position at Cambridge Maintenance.
We think you need these skills to ace Sales Ledger Administrator in St Ives
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales Ledger Administrator role. Highlight your experience with invoicing, accounts systems like Exchequer or Sage 200, and any relevant administrative tasks. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Cambridge Maintenance. Mention your attention to detail and ability to meet deadlines, as these are key for this role. Let us know what excites you about working with us!
Show Off Your Communication Skills: Since strong written communication is essential, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly. We appreciate a good communicator who can handle queries efficiently, so let that shine through in your writing!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team at Cambridge Maintenance!
How to prepare for a job interview at Cambridge Maintenance Services
✨Know Your Numbers
As a Sales Ledger Administrator, you'll be dealing with invoices and financial data. Brush up on your numerical skills and be prepared to discuss how you ensure accuracy in your work. Mention any experience you have with software like Exchequer or Sage 200, as this will show you're ready to hit the ground running.
✨Showcase Your Attention to Detail
This role requires a keen eye for detail, so be ready to provide examples of how you've maintained accuracy in previous positions. You might want to share a story about a time you caught an error before it became a bigger issue—this will highlight your diligence and organisational skills.
✨Demonstrate Your Communication Skills
You'll need to liaise with various departments and clients, so practice articulating your thoughts clearly. Think of instances where you've resolved queries or issues effectively. This will showcase your strong written and verbal communication skills, which are essential for the role.
✨Prepare for Software Questions
Since the job involves adapting to new software, be ready to discuss your experience with Microsoft Office, especially Excel. If you've used Exchequer or similar systems, mention specific tasks you performed. This will demonstrate your ability to learn quickly and adapt to new technologies.
