Sales Ledger Administrator in Costessey

About Cambridge Maintenance Services Limited

Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in delivering its building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages.

We are experts in delivering compliant, safe and efficient workplaces. Our nationwide building services maintenance solutions span the corporate, healthcare, education, retail, transport and manufacturing sectors. Using advanced technology and data, we provide cutting-edge maintenance services that are trusted by major managing agents and independent clients alike. As a multi-award-winning business, our local teams are dedicated to providing personalised FM services that meet your specific needs.

Job Description:

We are looking for an organised, proactive and detail-oriented Sales Ledger Administrator to join our Finance team at our Head Office.

In this role, you'll play an important part in supporting the day-to-day sales ledger function for our Cambridge business unit, ensuring invoicing is processed accurately, queries are resolved efficiently and month-end deadlines are met.

You'll take ownership of invoicing for an allocated portfolio of sites, working across various client portals with different requirements, while collaborating with colleagues and other departments to ensure everything runs smoothly.

This is a great opportunity for someone who enjoys working with numbers, thrives in a busy environment and takes pride in delivering accurate work. You'll also have the opportunity to support our transition from Exchequer to Sage 200, gaining valuable experience with new systems and processes.

Key Responsibilities:

Process and maintain accurate sales ledger records, including raising sales invoices and credit notes.

Manage invoicing for an allocated portfolio of sites, ensuring accuracy and completion within month-end deadlines.

Set up new clients in Exchequer and the WOM system, including tariff and JC code configuration.

Work across multiple client portals, ensuring individual invoicing requirements are met.

Investigate and resolve invoice queries, liaising with customers, management and internal departments as required.

Support month-end processes and work towards achieving monthly invoicing targets.

Chase contractor and supplier invoices, checking quoted works and engineers' labour for discrepancies.

Assist with the transition from Exchequer to Sage 200.

Provide general administrative support, including responding to emails and handling telephone enquiries.

Support colleagues during periods of annual leave or absence to ensure continuity of service.

Location:

St Ives, Cambridgeshire.

Hours of Work:

37.5 hours between Monday - Friday.

Essential Skills & Qualification:

Strong written and verbal communication skills.

Excellent attention to detail and a methodical approach to work.

Good organisational and time management skills, with the ability to meet deadlines.

The ability to work independently while contributing positively to a team.

A proactive approach to problem-solving and the confidence to use your initiative.

The ability to learn and adapt to new systems and processes.

Good working knowledge of Microsoft Office, particularly Excel.

A positive, professional attitude and a willingness to support colleagues.

Desired Skills & Qualification:

Sage 200.

Exchequer.

MRI software.

What We Offer

Eligible roles benefit from a bonus scheme and car allowance

Enhanced Family-Friendly Benefits

Fertility Treatment Leave

Pension scheme with Scottish Widows

Salary Sacrifice Car Scheme

Death in Service Cover

Employee Referral Scheme

Employee & Family 360 Wellbeing Support

Employee of the Month Recognition Scheme

Career development and internal mobility across the Mecsia Group

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