Office and Facilities Coordinator in Cambridge

As our Office and Facilities Coordinator, you’ll be onsite 5 days a week in our central Cambridge office owning the day-to-day office operations, looking after our facilities and suppliers, ensuring Health & Safety compliance and helping create a welcoming workplace that supports great employee experience. This is a hands-on and people focused role for someone who enjoys being visible in the office and making things happen.

What’s involved?

• Be the go-to person for office operations and day-to-day support
• Manage facilities, suppliers and maintenance including any improvement projects
• Ensure H&S compliances, safety checks and training coordination for fire wardens and first aiders
• Liaise with finance on cost tracking and purchase orders
• Support employee engagement initiatives, office and company events and seasonal activities
• Maintain office systems (post, desk bookings, car parking logs, etc)
• Support Wellness and Green initiatives

About you

You’ll need to be organised, proactive and enjoy creating a positive working experience. You should be confident with people, suppliers and stakeholders and happy working within a small team and independently when needed. You will also ideally have previous office, facilities and administration experience. You’ll need a flexible and practical approach to problem-solving too - able to take on new challenges and tasks as they arise. This is a role with lots of variety, with no two days the same.

Experience you will need

• Google suite and Microsoft office
• Supplier and contract coordination for cleaners, maintenance and security companies
• General office and administration experience
• Coordinating events, as well as people and culture initiatives

Desirable experience

• In an office supervisory or administrative role which included Health and Safety responsibilities.
• First aid and/or fire warden trained.

Who you’ll work with

Everyone in Cambridge Intelligence! But you will work especially closely with IT, finance, HR, Chief of Staff and suppliers.

Opportunities to grow

This role comes with a great opportunity to grow within office and facilities management. You’ll have the chance to broaden your experience with contract management, event organising, environmental and wellness initiatives.

The application process

• An initial call with a member of our Talent team
• A second interview with our Senior HR Manager and our Talent Lead to go through your experience and the role in more detail
• Potential final meeting with a member of the SMT

Be yourself

We want to build a fair, respectful and welcoming company, where everyone feels at home. That means taking a long-term approach to equality, diversity and inclusion – not treating it as a tickbox exercise. With the help of our EDI group, we’re working to make every aspect of the business – including recruitment – fair, respectful and inclusive.

Benefits

• Pension – up to 6% employer contribution
• Medical and dental insurance (BUPA)
• Hybrid working – typically 3 days in the office during onboarding, then 1–2 days per week
• Up to 12% discretionary bonus
• 25 days annual leave
• 5 days of professional development paid for by the company
• Death in service benefit
• Flexible holiday benefits
• Cycle scheme (fully funded by the company)
• EV scheme (conditions apply)

*You need to have the right to work in the UK. Unfortunately, we can't offer sponsorship either now or in the future.

**Please, no agency approaches.