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- Tasks: Support the department with administrative duties and ensure smooth operations.
- Company: Join a supportive team at Cambridge Health Alliance, focused on mindfulness.
- Benefits: Earn between £23-27 per hour with flexible hours and no weekend work.
- Other info: Friendly environment with opportunities for personal and professional growth.
- Why this job: Gain valuable experience in a medical setting while making a positive impact.
- Qualifications: High school diploma required; 3 years of admin experience preferred.
The predicted salary is between 23 - 27 £ per hour.
Location: Commerce Place
Category: Clerical and Administrative Support
Department: CHA Center for Mindfulness
Job Type: Temporary
Union Name: Non Union
Length Of Shift(s) In Hours: 4
Shift Start + End Times: 8a-12p
Hours/Week: 20.00
Weekend Requirements: no
Holiday Requirements: no
On Call Requirements: no
Hourly Rate: 23-27
Summary
Performs a wide range of complex and concurrent administrative and clerical functions. Work collaboratively with other administrative staff directors of the department. Providing effective support to the operations of the Department.
Responsibilities
- Performs general administrative duties, assist with front desk coverage.
- Greets departmental visitors to ensure accurate and timely department communication and the presentation of the department in a positive manner.
- Must speak clearly and concisely.
- Prepare departmental mailings and other correspondence.
- Transcribe data into access database. Must be accurate with numbers and calculations.
- Composes, types, file and maintains records of correspondence, memos, agendas and minutes of meetings, letters as assigned in accurate, neat and timely manner.
- Efficiently schedules meetings as requested.
- Accurately notifies all parties as to the agreed upon date, time and location of meeting.
- Place reminder calls.
- Assist with vaccines distribution and burial permits issuing as needed.
- Work on various special projects as required by the department.
- Performs other duties as assigned or directed.
Minimum Qualifications
- High school/GED required; Associates Degree preferred.
- Minimum 3-year Administrative experience in a medical office setting.
- Fluency in Microsoft applications such as advanced word processing, spreadsheets, databases, flowcharts and graphics (Microsoft Office and Google apps), writing, interpersonal, organizational and communication skills required.
- Polite, friendly person able to interact positively with the general public and multiple department staff.
- Multi-task oriented with good organizational skills.
- Ability to work on special projects as needed by the department and completing them accurately.
Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations.
In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.
Administrative Assistant employer: Cambridge Health Alliance
Contact Detail:
Cambridge Health Alliance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the role, and practice common interview questions. We want you to feel confident and ready to showcase your skills in Microsoft applications and your organisational prowess.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Remind them of your enthusiasm for the role and how you can contribute to their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your relevant experience, especially in medical office settings, and showcase your skills in Microsoft applications. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention specific experiences that relate to the job description and show us your personality. We love a friendly tone!
Be Clear and Concise: When filling out your application, clarity is key. Make sure your writing is easy to read and free of jargon. We appreciate straightforward communication, so keep it neat and to the point!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at Cambridge Health Alliance
✨Know Your Stuff
Make sure you’re familiar with the job description and the specific responsibilities of an Administrative Assistant. Brush up on your Microsoft Office skills, especially in word processing and spreadsheets, as these will likely come up during the interview.
✨Showcase Your Communication Skills
Since this role involves interacting with the public and other departments, practice clear and concise communication. You might want to prepare examples of how you've effectively communicated in previous roles, especially in a medical office setting.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and projects. Think of specific instances where you successfully juggled various responsibilities, and be prepared to explain your methods for staying organised and efficient.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This shows your interest in the role and helps you gauge if the department is the right fit for you. Consider asking about team dynamics or upcoming projects that you might be involved in.