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- Tasks: Support busy executives with diary management, travel arrangements, and project assistance.
- Company: Dynamic company offering a fast-paced and varied work environment.
- Benefits: Flexible office and remote work options, plus opportunities for professional growth.
- Other info: Great chance to build relationships across departments and enhance your career.
- Why this job: Join a collaborative team and take on exciting challenges every day.
- Qualifications: Experience as an EA, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Are you an experienced EA with a proven track record of working in a busy and fast-paced environment and have strong organisational skills? If you are looking to work for a company where no two days are the same, enjoy working on your own initiative and have a real sense of responsibility, read on as this may be the role for you.
You will be working within a team of Executive Assistants to provide support across our Business Units. This includes intensive diary management for some very busy seniors, minute-taking, arranging client meetings and workshops, organising complex travel, and providing support for projects. This is a very busy role working for several seniors and their teams.
You will be given the autonomy to manage your own workload and work proactively. You will also work with the other EAs on tasks, such as large client meetings, and provide cover when they are on leave. This is an office-based role with the flexibility to work from home.
ResponsibilitiesYou will be involved in and responsible for the following tasks:
- Provide strategic calendar management and time planning support for seniors.
- Coordinate and facilitate a variety of meetings which may include creating agendas, minute and action taking.
- Manage international travel arrangements and logistics ensuring compliance with travel processes and policies.
- Liaising directly with clients to assist with meeting and travel arrangements when visiting our office.
- Perform general administrative tasks such as submitting expense reports, assisting with ad hoc projects or requests for the business unit.
- Administrative support for projects (presentations, reports, general correspondence).
- Induction of new starters covering processes and practices within the business unit.
- Liaising with other departments such as Accounts, Purchasing, Logistics, Reception, and the Business Office.
- Collaborate closely with your line manager to ensure business rhythm and minimise disruptions, including cover during leave.
- Manage good relations with other seniors, external partners, and colleagues.
- Processing statements of work on our system and obtaining signatures for contracts.
- Support client meetings - arranging site tours of our facilities and be on hand during the day of visits to help with materials or other needs.
We’re looking for candidates who have the following skills or experience:
- Significant and relevant experience within a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g. Microsoft Teams, Zoom).
- The ability to juggle multiple tasks, prioritise effectively, and manage competing demands with composure.
- Strong attention to detail and accuracy, particularly in scheduling, communication, and document preparation.
- Strong communication skills.
- Complete reliability handling confidential, often sensitive information.
- Proactive team player with a strong desire to muck-in where required.
Executive Assistant - 12-month contract employer: Cambridge Consultants
Contact Detail:
Cambridge Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 12-month contract
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show how your skills align with their needs. Think about examples from your past experiences that demonstrate your organisational skills and ability to manage multiple tasks.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We suggest focusing on common EA-related questions, so you can showcase your diary management and communication skills confidently.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. We recommend reiterating your enthusiasm for the role and how you can contribute to the team’s success.
We think you need these skills to ace Executive Assistant - 12-month contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight your organisational skills and any relevant EA experience to show us you’re the perfect fit for this busy role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you want to join StudySmarter and how your background aligns with our needs. Be sure to mention your ability to manage multiple tasks and your proactive approach!
Showcase Your Tech Skills: Since proficiency in Microsoft Office Suite and video conferencing tools is key, make sure to list these skills prominently. If you have any specific examples of how you've used these tools effectively, share them with us!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Cambridge Consultants
✨Master the Job Description
Before your interview, take a deep dive into the job description. Understand the key responsibilities and requirements, especially around diary management and travel arrangements. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple tasks in a busy environment. Prepare anecdotes that highlight your ability to juggle competing demands while maintaining attention to detail. This is crucial for an Executive Assistant role!
✨Familiarise Yourself with Tools
Since proficiency in Microsoft Office Suite and video conferencing tools is essential, brush up on these applications before the interview. You might even want to mention any advanced skills you have, like creating complex spreadsheets or managing large presentations.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the company culture, and how success is measured in this role. This shows your genuine interest and helps you assess if the company is the right fit for you.