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- Tasks: Support busy executives with diary management, travel arrangements, and project assistance.
- Company: Dynamic company offering a fast-paced and varied work environment.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Great chance to develop your career while working with diverse teams.
- Why this job: Join a collaborative team and make a real impact in a vibrant office setting.
- Qualifications: Experience as an EA, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Are you an experienced EA with a proven track record of working in a busy and fast‑paced environment and have strong organisational skills? If you are looking to work for a company where no two days are the same, enjoy working on your own initiative and have a real sense of responsibility, this may be the role for you.
You will be working within a team of Executive Assistants to provide support across our Business Units. This includes intensive diary management for some very busy seniors, minute‑taking, arranging client meetings and workshops, organising complex travel, and providing support for projects. This is a very busy role working for several seniors and their teams. You will be given the autonomy to manage your own workload and work proactively, and will also work with the other EAs on tasks such as large client meetings and provide cover when they are on leave. This is an office‑based role with the flexibility to work from home.
Responsibilities:- Provide strategic calendar management and time planning support for seniors.
- Coordinate and facilitate a variety of meetings, including creating agendas, minutes and action items.
- Manage international travel arrangements and logistics ensuring compliance with travel processes and policies.
- Liaise directly with clients to assist with meeting and travel arrangements when visiting our office.
- Perform general administrative tasks such as submitting expense reports, assisting with ad hoc projects or requests for the business unit.
- Administrative support for projects (presentations, reports, general correspondence).
- Induction of new starters covering processes and practices within the business unit.
- Liaise with other departments such as Accounts, Purchasing, Logistics, Reception, and the Business Office.
- Collaborate closely with your line manager to ensure business rhythm and minimise disruptions, including cover during leave.
- Work well with people on all levels, maintain good relations with other seniors, external partners, and colleagues.
- Process statements of work on our system and obtain signatures for contracts.
- Support client meetings – arranging site tours of our facilities and be on hand during the day of visits to help with materials or other needs.
- Significant and relevant experience within a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g. Microsoft Teams, Zoom).
- The ability to juggle multiple tasks, prioritise effectively, and manage competing demands with composure.
- Strong attention to detail and accuracy, particularly in scheduling, communication, and document preparation.
- Strong communication skills.
- Complete reliability handling confidential, often sensitive information.
- Proactive team player with a strong desire to muck in where required.
Executive Assistant - 12-month contract in Cambridge employer: Cambridge Consultants
Contact Detail:
Cambridge Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 12-month contract in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show them that you’re not just another candidate, but someone who truly understands their mission and values. Tailor your responses to highlight how your skills fit their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We suggest focusing on common EA scenarios, like managing busy schedules or handling sensitive information, so you can showcase your experience confidently.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in keeping you top of mind. We recommend mentioning something specific from your conversation to make it personal and memorable.
We think you need these skills to ace Executive Assistant - 12-month contract in Cambridge
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your experience in managing busy schedules and juggling multiple tasks. We want to see how you’ve kept things running smoothly in fast-paced environments!
Be Specific About Your Experience: When detailing your past roles, focus on specific examples that showcase your skills in diary management, travel arrangements, and meeting coordination. We love a good story that illustrates your capabilities!
Tailor Your Application: Don’t just send a generic CV! Tailor your application to reflect the responsibilities and requirements mentioned in the job description. Show us why you’re the perfect fit for this role at StudySmarter.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Cambridge Consultants
✨Showcase Your Organisational Skills
As an Executive Assistant, your organisational skills are key. Prepare examples of how you've successfully managed complex schedules or coordinated multiple meetings in the past. This will demonstrate your ability to handle the busy environment they’re looking for.
✨Familiarise Yourself with Tools
Make sure you’re comfortable with Microsoft Office Suite and video conferencing tools like Teams and Zoom. During the interview, mention specific instances where you’ve used these tools effectively, as this shows you’re ready to hit the ground running.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to juggle competing demands or manage last-minute changes. Practising your responses will help you convey your composure under pressure.
✨Demonstrate Proactivity
The role requires a proactive approach, so be ready to discuss times when you took the initiative to improve processes or support your team. Highlighting your willingness to 'muck in' will resonate well with the interviewers.