Workshop Administrator

This is a great opportunity to join our dedicated Workshop team in Port Clarence. As a Workshop Administrator, you'll provide a full range of professional administrative support to ensure the efficient and compliant running of our fleet maintenance operation. This is a workshop office-based role, where you'll liaise with suppliers, engineers, and other departments to help keep our vehicles maintained, compliant, and on the road. We know our systems are teachable; if you bring strong organisational and clerical skills, we'll provide the training and support you need to succeed.

What you'll be doing:

• Providing full administrative support to the Workshop Manager and maintenance team
• Issuing purchase orders to suppliers using SAP Ariba, ensuring invoices are processed accurately and on time
• Liaising with suppliers to resolve order or delivery queries promptly
• Processing vehicle technician time sheets and allocating costs to the correct departments
• Maintaining accurate fleet maintenance and compliance records
• Collating, inputting, and maintaining data for purchasing logs and audit purposes
• Keeping all fleet management software up to date to ensure 100% asset specification and location accuracy
• Recording information on vehicle breakdowns and ensuring appropriate workshop actions are taken
• Supporting the workshop team with administrative preparation for meetings and reports
• Acting as the first point of contact in the supervisor's absence and supporting the smooth day-to-day running of the workshop with the assistance of the technicians
• Carrying out other clerical and administrative duties as required

Systems you'll use:

• SAP Ariba – raising and managing purchase orders for parts and services
• FSM (Fleet Software Management) – maintaining fleet and maintenance data
• Microsoft Outlook, Excel and Word – daily communication, reporting, and record keeping

We believe our systems are teachable. Full training will be given on our in-house systems we use, including SAP Ariba, FSM, and all company processes.

What we can offer you:

• Private Medical Insurance
• 25 days' annual leave + 8 bank holidays
• Cycle to Work Scheme
• Life Assurance (4× salary)
• Matched pension contributions (starting at 4.5%, rising to 7.5% after 2 years)
• Retail discounts and more

Requirements:

• Excellent communication skills, both written and verbal
• Strong clerical and organisational abilities
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Confidence in working both independently and as part of a team
• A flexible and proactive approach to your workload
• Full UK Driving Licence (required)