Executive Assistant
The Point
Permanent, Full-time, Hybrid
Are you highly organised, proactive and skilled at building strong working relationships? Do you enjoy coordinating priorities, supporting senior leaders and helping teams work effectively?
We have an exciting opportunity for an Executive Assistant to support one of our Directors and play a key role at the heart of the business. This position offers exposure to senior leadership, involvement in business-critical activities, and the chance to make a real impact across the organisation.
Whether you are currently working in an Executive Assistant, Personal Assistant, Business Support, Team Coordinator or similar role, this could be a great next step in your career.
What You'll Be Doing
As Executive Assistant, you'll provide professional and confidential support to the Director, ensuring their time, priorities and commitments are managed effectively.
Key responsibilities include:
- Managing a busy and changing diary, ensuring priorities are coordinated effectively.
- Supporting inbox management and helping to prioritise communications.
- Arranging national and international travel, accommodation and itineraries.
- Acting as a key point of contact for internal and external stakeholders.
- Organising meetings, leadership events and team activities.
- Preparing presentations, reports, briefing papers and meeting documentation.
- Taking meeting minutes and ensuring actions are followed through.
- Supporting executive communications and monthly reporting activities.
- Maintaining organised and secure documentation and records.
- Building strong relationships across the business and supporting wider projects and initiatives.
What We're Looking For
We're looking for someone who is organised, adaptable and enjoys working in a fast-paced environment.
You'll be able to demonstrate:
- Excellent organisational and planning skills.
- Strong written and verbal communication abilities.
- The ability to manage multiple priorities and work to changing deadlines.
- Confidence when working with colleagues and stakeholders at all levels.
- A proactive approach with strong attention to detail.
- Professionalism and discretion when handling confidential information.
- The ability to work independently and use initiative.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.
Previous experience supporting senior managers or leaders would be advantageous, but we are also keen to hear from internal candidates with transferable skills and a strong desire to develop within the role.
Why Apply?
This is an excellent opportunity to:
- Gain exposure to senior leadership and strategic business activities.
- Build relationships across a wide range of teams and stakeholders.
- Develop your organisational, communication and influencing skills.
- Play a central role in supporting business priorities and initiatives.
- Further your career in a highly visible and rewarding position.
Additional Information
- Based in Warwick with an expectation to work from the office 4-5 days per week.
- Occasional overnight travel may be required.
Interested?
If you're looking for an opportunity to broaden your experience, work closely with senior leaders and take the next step in your career, we'd love to hear from you.
Executive Assistant in Warwick employer: Calor
At Calor, we pride ourselves on being an exceptional employer, especially for our Class 2 HGV Drivers based in Grangemouth. Our commitment to employee growth is evident through comprehensive training and a supportive work culture that prioritises safety and teamwork. With competitive benefits including guaranteed hours, private medical insurance, and recognition programs, we ensure our drivers feel valued and empowered to make a meaningful impact in their communities.
