At a Glance
- Tasks: Support Partners with diary management, meeting prep, and travel arrangements.
- Company: Leading transatlantic boutique executive search firm with a great team culture.
- Benefits: Flexible working hours and competitive benefits.
- Other info: Collaborative atmosphere with opportunities for personal growth.
- Why this job: Join a dynamic team and develop your organisational skills in a fast-paced environment.
- Qualifications: Experience in executive search or similar, excellent organisational skills, and strong Microsoft Office knowledge.
The predicted salary is between 36000 - 60000 £ per year.
A leading transatlantic boutique executive search firm is looking for a Team Assistant to join their expanding team. We offer:
- Flexible working
- Great team culture
- Competitive benefits
This role requires a very high degree of trust, accuracy, attention to detail and confidentiality to effectively support the workload of several Partners and their delivery team including but not limited to:
- Extensive diary management for Partners including scheduling of face-to-face meetings, Zoom calls, BD development meetings, restaurant bookings etc.
- Preparing all meeting documentation with heavy focus on PowerPoint presentations and Word documents
- Balancing and co-ordinating different types of workload on a daily basis and keeping Partners up to date with diary changes or business priorities
- Making travel arrangements and creating itineraries for Partners and also Clients/Candidates
- Action issues of importance arising in the absence of Partners to ensure that matters are prioritised and dealt with appropriately minimising delay
- Fielding telephone calls, taking accurate messages and acting on them if appropriate
- Formatting candidate CVs and interview reports, drafting proposals, contracts etc.
- Keeping Client/Candidate details up to date on the company database
- Compiling expenses reconciliation on a monthly basis
- Reception duties when in the office - booking meeting rooms and greeting guests
- Work closely and effectively in a collaborative and supportive way with other EAs and the Operations Department
- Be proactive in offering support to the wider team as and when necessary
Key skills and experience:
- Previous experience of working in executive search or similar fast-paced environment ideal
- Excellent organisational skills with extreme attention to detail
- Warm but professional communication style; confident when relating to individuals at all levels
- Resilient personality; able to remain calm under pressure whilst prioritising competing demands
- Good team player; able to build a good rapport with the team and ‘muck in’ attitude
- Fluent written and spoken English
- Strong knowledge of Microsoft Office (Outlook, Word and PowerPoint); fast and accurate typing, first class formatting and proof-reading skills
Team Assistant employer: Calibre One
Join a leading transatlantic boutique executive search firm that prides itself on a flexible working environment and a vibrant team culture. As a Team Assistant, you will benefit from competitive perks while being part of a collaborative team that values trust, accuracy, and attention to detail, providing ample opportunities for personal and professional growth in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to diary management and communication skills. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed competing demands or handled pressure in previous roles. This will demonstrate your fit for the fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Assistant role. Highlight your organisational skills and attention to detail, as these are key for supporting our Partners effectively.
Craft a Compelling Cover Letter:Your cover letter should reflect your warm yet professional communication style. Share specific examples of how you've managed competing demands in fast-paced environments to show us you're the right fit.
Showcase Your Tech Skills:Since we rely heavily on Microsoft Office, be sure to mention your proficiency in Outlook, Word, and PowerPoint. If you have any experience with formatting documents or creating presentations, let us know!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Calibre One
✨Know Your Diary Management
Since the role involves extensive diary management, brush up on your scheduling skills. Be prepared to discuss how you would handle conflicting appointments and prioritise tasks. Maybe even bring examples of how you've successfully managed a busy schedule in the past.
✨Showcase Your Attention to Detail
This position requires a high degree of accuracy, so be ready to demonstrate your attention to detail. You could mention specific instances where your meticulous nature made a difference, like catching errors in documents or ensuring all meeting materials were perfectly formatted.
✨Communicate Warmly and Professionally
A warm but professional communication style is key. Practice how you introduce yourself and engage with the interviewers. Think about how you can convey confidence while still being approachable, as this will reflect your ability to relate to individuals at all levels.
✨Be Proactive and Team-Oriented
The job calls for a good team player who can support others. Prepare to share examples of how you've collaborated effectively in previous roles. Highlight any times you took the initiative to help out colleagues or improve team processes, showing that you're ready to 'muck in' when needed.
