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For Companies At a Glance
- Tasks: Manage contracts, interact with clients, and support engineering teams.
- Company: Join a dynamic team at a leading contracts administration firm.
- Benefits: Enjoy competitive pay, 22 days annual leave, and flexible hours.
- Why this job: Gain valuable experience in contracts management and client relations.
- Qualifications: Strong communication skills and a willingness to learn.
- Other info: Full training provided with ongoing support from the admin team.
The predicted salary is between 30000 - 42000 £ per year.
Main Duties
- Dedicated contracts administration to a portfolio of sites - team of 1 Contracts Manager and up to 6 engineers
- Answering phone calls within a timely manner – transferring and taking messages where necessary
- Daily interaction with clients/subcontractors and Calibre staff
- Responding to all callouts that come through from your clients via phone or email
- Placing purchase orders with sub-contractors and suppliers
- Collaborating with sub-contractors for all health and safety documentation
- Scheduling engineering staff on a weekly basis
- Producing documentation for invoicing on a weekly basis
- Site set up – paper and electronic
- Daily input of all works onto IBMS system
- Administration assistance to Contracts Manager
- Assisting the Contracts Manager in compiling monthly/quarterly contract reports
- Daily update of clients’ database
Full training will be given on all of the above tasks and on-going support from the admin team.
Hours: 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break
22 Days annual leave – rising after 2 continuous years of service
Contract Administrator employer: Calibre Building Services Ltd
Contact Detail:
Calibre Building Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Contract Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. Focus on common questions related to contract administration and your experience with client interactions. This will help you feel more confident when it’s time to shine.
✨Tip Number 3
Show off your skills! When you get the chance to meet potential employers, bring along examples of your previous work or projects. This could be anything from documentation you've produced to reports you've compiled. It’s a great way to demonstrate your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in contracts administration. We want to see how your skills match the job description, so don’t be shy about showcasing your past roles and responsibilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contract Administrator role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us.
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. This will help us understand your qualifications quickly and easily.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Calibre Building Services Ltd
✨Know Your Contracts Inside Out
Make sure you understand the basics of contract administration. Familiarise yourself with common terms and processes, as well as the specific duties mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Practice Your Communication Skills
Since the role involves daily interaction with clients and subcontractors, practice clear and concise communication. You might want to role-play common scenarios, like answering a call or responding to an email. This will help you feel more at ease during the interview.
✨Show Your Organisational Skills
The job requires scheduling and documentation, so be prepared to discuss how you stay organised. Bring examples of tools or methods you've used in the past to manage tasks effectively. This will demonstrate your ability to handle the responsibilities of the position.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the team dynamics or the specific challenges faced in contract administration. This shows that you're not just interested in the job, but also in how you can contribute to the team's success.
