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- Tasks: Support the Managing Director and Directors in a fast-paced, dynamic environment.
- Company: Respected architecture and design studio with a collaborative culture.
- Benefits: Opportunity to make a real impact and develop your career.
- Why this job: Be the trusted right-hand to senior leadership and thrive in a busy setting.
- Qualifications: Experience as a Senior PA or Executive Assistant with strong organisational skills.
- Other info: Join a vibrant team and enjoy a role that keeps everything running smoothly.
The predicted salary is between 28800 - 43200 £ per year.
We are working with a highly respected architecture and design studio to find an exceptional Executive Assistant to support the Managing Director, alongside providing ad-hoc support to a small group of Directors. This is an exciting newly created role within a dynamic practice, offering the opportunity to work at the heart of the business and play a key role in supporting senior leadership.
The Managing Director has an extremely busy schedule, so this role is perfect for someone who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly. You’ll be a trusted right-hand, ensuring priorities are managed effectively and anticipating what’s needed before it’s asked. Alongside supporting the MD, you will also provide occasional support to a small group of four Directors.
The Role
- Complex diary management, scheduling internal and external meetings
- Inbox management, prioritising and responding to emails where appropriate
- Acting as a gatekeeper, managing requests and communications
- Preparing meeting agendas and supporting with minute taking when required
- Coordinating travel arrangements including itineraries and accommodation
- Managing and submitting expenses
- Ensuring the MD is fully prepared for meetings with the relevant documentation
- Providing ad-hoc administrative support to four Directors
What We’re Looking For
- Previous experience in a Senior PA or Executive Assistant role supporting senior leadership
- Someone comfortable working in a fast-paced and demanding environment
- Exceptional organisation and prioritisation skills
- A proactive approach with the ability to anticipate needs
- Excellent communication and interpersonal skills
- High levels of discretion and professionalism
Personal Attributes
- Highly organised and able to stay one step ahead, with excellent follow-through
- Calm under pressure and able to manage competing priorities
- Proactive, resourceful and solutions-focused
- Professional, approachable, and collaborative
This is a fantastic opportunity for an experienced EA/PA who enjoys being at the centre of a busy business and making a real impact on the day-to-day effectiveness of senior leadership.
Executive Assistant to The Private Office of The in City of London employer: Calibrate Recruitment Limited
Contact Detail:
Calibrate Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to The Private Office of The in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design world. You never know who might have a lead on an Executive Assistant role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can support the Managing Director and Directors.
✨Tip Number 3
Practice your organisational skills before the interview. Be ready to discuss how you manage complex diaries and prioritise tasks, as this will be key in impressing them with your proactive approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about landing that Executive Assistant role.
We think you need these skills to ace Executive Assistant to The Private Office of The in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in diary management, inbox handling, and supporting senior leadership. We want to see how you can keep everything running smoothly!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've anticipated needs and managed competing priorities in previous roles.
Showcase Your Organisation Skills: In your application, emphasise your exceptional organisation and prioritisation skills. We love candidates who can stay one step ahead, so don’t hesitate to share how you’ve successfully juggled multiple tasks in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this fantastic opportunity!
How to prepare for a job interview at Calibrate Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with complex diary management, inbox prioritisation, and the importance of being a gatekeeper. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisation Skills
Prepare examples from your past experiences where you've successfully managed competing priorities or streamlined processes. Bring up specific instances where your exceptional organisation skills made a difference, especially in fast-paced environments. This will highlight your ability to stay one step ahead.
✨Anticipate Their Needs
During the interview, think about what the Managing Director and Directors might need from you. Prepare questions that show you’re proactive and resourceful. For instance, ask how they prefer their meetings organised or what tools they use for communication. This demonstrates your forward-thinking approach.
✨Communicate with Confidence
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you handle sensitive information and maintain professionalism. Remember, your interpersonal skills are just as important as your technical abilities!