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- Tasks: Support the Managing Director and Directors in a fast-paced, dynamic environment.
- Company: Respected architecture and design studio with a collaborative culture.
- Benefits: Opportunity to make a real impact and develop your career.
- Why this job: Be the trusted right-hand, keeping everything running smoothly.
- Qualifications: Experience as a Senior PA or Executive Assistant with strong organisational skills.
- Other info: Join a busy practice and thrive in a role that offers growth.
The predicted salary is between 28800 - 43200 £ per year.
We are working with a highly respected architecture and design studio to find an exceptional Executive Assistant to support the Managing Director, alongside providing ad-hoc support to a small group of Directors. This is an exciting newly created role within a dynamic practice, offering the opportunity to work at the heart of the business and play a key role in supporting senior leadership.
The Managing Director has an extremely busy schedule, so this role is perfect for someone who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly. You’ll be a trusted right-hand, ensuring priorities are managed effectively and anticipating what’s needed before it’s asked. Alongside supporting the MD, you will also provide occasional support to a small group of four Directors.
The Role- Complex diary management, scheduling internal and external meetings
- Inbox management, prioritising and responding to emails where appropriate
- Acting as a gatekeeper, managing requests and communications
- Preparing meeting agendas and supporting with minute taking when required
- Coordinating travel arrangements including itineraries and accommodation
- Managing and submitting expenses
- Ensuring the MD is fully prepared for meetings with the relevant documentation
- Providing ad-hoc administrative support to four Directors
- Previous experience in a Senior PA or Executive Assistant role supporting senior leadership
- Someone comfortable working in a fast-paced and demanding environment
- Exceptional organisation and prioritisation skills
- A proactive approach with the ability to anticipate needs
- Excellent communication and interpersonal skills
- High levels of discretion and professionalism
- Highly organised and able to stay one step ahead, with excellent follow-through
- Calm under pressure and able to manage competing priorities
- Proactive, resourceful and solutions-focused
- Professional, approachable, and collaborative
This is a fantastic opportunity for an experienced EA/PA who enjoys being at the centre of a busy business and making a real impact on the day-to-day effectiveness of senior leadership.
Executive Assistant - Private Office in City of London employer: Calibrate Recruitment Limited
Contact Detail:
Calibrate Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Private Office in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design world. You never know who might have a lead on an Executive Assistant role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the studio's projects and values. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your organisational skills before the interview. Be ready to discuss how you manage complex diaries and prioritise tasks, as this will be key in impressing the Managing Director.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant - Private Office in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your previous experience supporting senior leadership and any specific achievements that showcase your organisational prowess.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share examples of how you've successfully managed complex schedules or anticipated needs in previous roles.
Showcase Your Communication Skills: Since communication is key in this role, ensure your application is clear and professional. Use concise language and check for any typos or errors. This will demonstrate your attention to detail and professionalism right from the start.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re proactive—just what we’re looking for!
How to prepare for a job interview at Calibrate Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a fast-paced environment. Familiarise yourself with complex diary management and how to effectively prioritise tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisation Skills
Prepare examples from your past experience where you've successfully managed competing priorities or supported senior leadership. Be ready to discuss specific tools or methods you use for organisation and time management. This will highlight your ability to keep everything running smoothly.
✨Anticipate Their Needs
Think about what the Managing Director and Directors might need from you before they even ask. Prepare questions that show you’re proactive and resourceful. For instance, ask about their preferred communication styles or how they like their meetings organised. This will demonstrate your forward-thinking approach.
✨Communicate with Confidence
Practice your communication skills ahead of time. Be clear and concise when discussing your experiences and how they relate to the role. Remember, excellent interpersonal skills are key for this position, so showing confidence in your communication will leave a positive impression.