At a Glance
- Tasks: Support HR operations and office administration for a leading European ship owner.
- Company: Established European ship owner with a strong international presence.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Work in a lean office environment with international stakeholders.
- Why this job: Join a growing team and make a real impact in HR and office operations.
- Qualifications: Diploma or degree in HR or Business Administration; 2-5 years of relevant experience.
The predicted salary is between 30000 - 40000 £ per year.
Our client is a well-established European ship owner with a strong international presence. As part of their continued growth in Singapore, they are looking to hire a Senior HR Executive to support both HR operations and office administration matters.
Responsibilities
- HR Administration & Operations
- Support day-to-day HR operations, including employee records, onboarding, offboarding, employment contracts, work pass administration and HR documentation.
- Assist with recruitment coordination, including interview scheduling, candidate communication and onboarding preparation.
- Maintain and update HR systems, employee files and internal HR trackers accurately.
- Support payroll preparation by coordinating monthly employee changes, leave records, claims and benefits information.
- Assist with HR reporting, employee letters, insurance matters and internal HR processes.
- Office Administration
- Oversee general office administration and ensure smooth daily office operations.
- Liaise with vendors, suppliers, building management and external service providers.
- Manage office supplies, facilities coordination, courier arrangements, meeting room bookings and general office support.
- Support travel arrangements, hotel bookings, visa coordination and related logistics for employees and visitors.
- Assist with company events, internal meetings, staff engagement activities and ad hoc administrative projects.
- Employee Support & Coordination
- Act as a point of contact for employees on HR and office administration matters.
- Coordinate with regional/global stakeholders when required.
- Ensure HR and office processes are handled in a professional, timely and confidential manner.
- Support management with ad hoc HR, administrative and operational tasks.
Requirements
- Diploma or Degree in Human Resources, Business Administration or a related field.
- Around 2–5 years of experience in HR administration, office administration or a combined HR/Admin role.
- Prior experience in shipping, maritime, logistics, trading or a multinational environment will be advantageous.
- Good understanding of Singapore employment practices and general HR processes.
- Strong organizational skills with good attention to detail.
- Comfortable handling both hands-on administrative work and employee-facing HR support.
- Good communication skills and able to work with international stakeholders.
- Proactive, reliable and able to work independently in a lean office environment.
Senior HR Executive (European Ship Owner) in Penarth employer: CALIBER8 PTE. LTD.
As a leading European ship owner with a robust international presence, our client offers an exceptional work environment in Singapore that fosters professional growth and development. Employees benefit from a supportive culture that values collaboration and innovation, alongside competitive remuneration and comprehensive benefits. With opportunities to engage in diverse HR operations and office administration tasks, this role is perfect for those seeking meaningful employment in a dynamic maritime industry.
StudySmarter Expert Advice🤫
We think this is how you could land Senior HR Executive (European Ship Owner) in Penarth
✨Tip Number 1
Network like a pro! Reach out to your connections in the shipping and HR sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operations and how your skills can contribute to their success. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice your responses to common HR interview questions. Think about your past experiences and how they relate to the role. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Don’t forget to follow up after your interviews! A simple thank-you email can leave a lasting impression and show your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Senior HR Executive (European Ship Owner) in Penarth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior HR Executive role. Highlight your relevant experience in HR administration and office management, especially if you've worked in shipping or a multinational environment. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description, and don't forget to show your enthusiasm for the role.
Showcase Your Skills:In your application, make sure to highlight your strong organisational skills and attention to detail. We love candidates who can juggle multiple tasks while keeping everything running smoothly, so give us examples of how you've done this in the past!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at CALIBER8 PTE. LTD.
✨Know Your HR Stuff
Make sure you brush up on your knowledge of HR practices, especially those relevant to Singapore. Understand the nuances of employment laws and how they apply to the shipping industry. This will show that you're not just a candidate, but someone who is genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role involves a lot of administration, be prepared to discuss your organisational strategies. Bring examples of how you've managed multiple tasks or projects simultaneously. This could be anything from coordinating interviews to managing office supplies—make it relatable!
✨Communicate Clearly
Good communication is key, especially when liaising with international stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to demonstrate your engagement and interest.
✨Be Proactive and Reliable
The company is looking for someone who can work independently in a lean environment. Share examples from your past where you took initiative or solved problems without waiting for direction. This will highlight your proactive nature and reliability, which are crucial for this role.
