At a Glance
- Tasks: Support crewing operations for vessels, ensuring smooth crew planning and deployment.
- Company: Join a leading shipping company with a focus on teamwork and innovation.
- Benefits: Competitive salary, career growth opportunities, and a dynamic work environment.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced environments.
- Why this job: Make a real impact in the maritime industry while supporting seafarers' welfare.
- Qualifications: Diploma or degree in Maritime Studies, Shipping, HR, or related field required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Crewing Operations Executive to support the end-to-end crewing operations for assigned vessels. This role will be responsible for crew planning, deployment, documentation, and coordination with internal stakeholders and manning offices to ensure smooth and compliant crew operations.
Key Responsibilities
- Crew Planning & Deployment
- Plan and coordinate crew changes, rotations, and assignments for assigned vessels.
- Ensure timely deployment of seafarers in accordance with vessel schedules.
- Monitor crew availability and maintain optimal manning levels.
- Documentation & Compliance
- Ensure all crew certifications, licenses, and travel documents are valid and compliant with STCW, MLC, and company requirements.
- Maintain accurate and up-to-date crew records in the system.
- Liaise with manning offices to verify documentation and readiness of crew.
- Operational Coordination
- Coordinate flight bookings, visas, medicals, and logistics for crew changes.
- Communicate closely with vessels, agents, and internal departments on crew matters.
- Handle crew sign-on/sign-off processes efficiently.
- Crew Welfare & Support
- Address crew queries and provide timely support on operational and welfare matters.
- Maintain effective communication with seafarers and their families when required.
- Reporting & Administration
- Prepare reports on crew movements, planning, and manpower status.
- Support payroll coordination and crew-related administrative tasks.
- Assist in audits and ensure compliance with internal procedures.
Requirements
- Diploma / Degree in Maritime Studies, Shipping, HR, or related field.
- Minimum 2–3 years of experience in crewing / marine HR / shipping operations.
- Good knowledge of STCW, MLC, and crewing processes.
- Strong coordination and organizational skills.
- Good communication skills and ability to work with multicultural teams.
- Proficient in Microsoft Office (Excel, Word, Email).
Preferred Attributes
- Experience with crew management systems (e.g. Compass, SAP, or similar).
- Ability to work in a fast-paced and dynamic environment.
- Detail-oriented with strong problem-solving skills.
Interested candidates, feel free to reach out or apply via: erica.ong@caliber8.sg
Fleet Personnel Executive, Shipping in Penarth employer: CALIBER8 PTE. LTD.
CALIBER8 PTE. LTD. is an excellent employer located in Penarth, offering a collaborative work environment that fosters teamwork and innovation in the maritime industry. Employees benefit from professional growth opportunities, competitive remuneration, and the chance to engage with diverse teams while managing critical shipping operations. With a focus on employee development and a commitment to excellence, CALIBER8 provides a rewarding career path for those passionate about shipping and logistics.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Personnel Executive, Shipping in Penarth
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and maritime industry, especially those who work in crewing operations. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of STCW and MLC regulations. We want you to show off your expertise in crew planning and deployment, so practice answering questions related to these topics.
✨Tip Number 3
Don’t forget to highlight your organisational skills! When discussing your experience, share specific examples of how you've successfully coordinated crew changes or managed documentation in previous roles.
✨Tip Number 4
Apply through our website for a smoother process! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Fleet Personnel Executive, Shipping in Penarth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Personnel Executive role. Highlight your experience in crewing operations, crew planning, and any relevant maritime qualifications. We want to see how your skills match what we're looking for!
Showcase Your Experience:In your cover letter, give us a glimpse of your past experiences in shipping or marine HR. Share specific examples of how you've handled crew deployments or compliance issues. This helps us understand how you can contribute to our team.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points for key achievements and avoid jargon unless it's relevant. We appreciate straightforward communication, especially in a fast-paced environment like ours!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at CALIBER8 PTE. LTD.
✨Know Your Stuff
Make sure you brush up on your knowledge of STCW, MLC, and the crewing processes. Familiarise yourself with the specific requirements for crew planning and deployment, as well as documentation compliance. This will show that you're not just interested in the role but also understand the industry.
✨Showcase Your Coordination Skills
Prepare examples from your past experiences where you've successfully coordinated logistics or managed crew changes. Highlight your organisational skills and how you’ve handled multiple tasks simultaneously. This is crucial for a role that involves operational coordination.
✨Communicate Effectively
Practice your communication skills, especially in a multicultural context. Be ready to discuss how you’ve effectively communicated with diverse teams or handled crew queries in the past. This will demonstrate your ability to maintain effective communication with seafarers and their families.
✨Be Detail-Oriented
Since this role requires maintaining accurate crew records and ensuring compliance, be prepared to discuss how you pay attention to detail in your work. Bring examples of how your meticulous nature has helped avoid issues in previous roles, especially in reporting and administration.
