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- Tasks: Support crewing operations for vessels, ensuring smooth crew planning and deployment.
- Company: Join a leading shipping company with a focus on teamwork and innovation.
- Benefits: Competitive salary, career growth opportunities, and a dynamic work environment.
- Why this job: Make a real impact in the maritime industry while supporting seafarers' welfare.
- Qualifications: Diploma or degree in Maritime Studies or related field; 2-3 years of relevant experience.
- Other info: Fast-paced environment with opportunities to work with diverse teams.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Crewing Operations Executive to support the end-to-end crewing operations for assigned vessels. This role will be responsible for crew planning, deployment, documentation, and coordination with internal stakeholders and manning offices to ensure smooth and compliant crew operations.
Key Responsibilities
- Crew Planning & Deployment
- Plan and coordinate crew changes, rotations, and assignments for assigned vessels
- Ensure timely deployment of seafarers in accordance with vessel schedules
- Monitor crew availability and maintain optimal manning levels
- Documentation & Compliance
- Ensure all crew certifications, licenses, and travel documents are valid and compliant with STCW, MLC, and company requirements
- Maintain accurate and up-to-date crew records in the system
- Liaise with manning offices to verify documentation and readiness of crew
- Operational Coordination
- Coordinate flight bookings, visas, medicals, and logistics for crew changes
- Communicate closely with vessels, agents, and internal departments on crew matters
- Handle crew sign-on/sign-off processes efficiently
- Crew Welfare & Support
- Address crew queries and provide timely support on operational and welfare matters
- Maintain effective communication with seafarers and their families when required
- Reporting & Administration
- Prepare reports on crew movements, planning, and manpower status
- Support payroll coordination and crew-related administrative tasks
- Assist in audits and ensure compliance with internal procedures
Requirements
- Diploma / Degree in Maritime Studies, Shipping, HR, or related field
- Minimum 2–3 years of experience in crewing / marine HR / shipping operations
- Good knowledge of STCW, MLC, and crewing processes
- Strong coordination and organizational skills
- Good communication skills and ability to work with multicultural teams
- Proficient in Microsoft Office (Excel, Word, Email)
Preferred Attributes
- Experience with crew management systems (e.g. Compass, SAP, or similar)
- Ability to work in a fast‑paced and dynamic environment
- Detail‑oriented with strong problem‑solving skills
Crewing Operations Executive, Shipping in Penarth employer: CALIBER8 PTE. LTD.
Contact Detail:
CALIBER8 PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Crewing Operations Executive, Shipping in Penarth
✨Tip Number 1
Network like a pro! Reach out to people in the shipping industry, especially those who work in crewing operations. Attend industry events or join online forums to connect with potential employers and get insider info on job openings.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of STCW and MLC regulations. Be ready to discuss how you’ve handled crew planning and deployment in past roles. Show us you know your stuff and can hit the ground running!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Use our website to find roles that excite you and tailor your approach to each one. We want to see your passion shine through!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you on their radar and shows you’re genuinely interested in joining their team.
We think you need these skills to ace Crewing Operations Executive, Shipping in Penarth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Crewing Operations Executive role. Highlight your experience in crew planning, deployment, and compliance with maritime regulations. We want to see how your skills match what we're looking for!
Showcase Relevant Experience: When writing your cover letter, focus on your previous roles in crewing or marine HR. Share specific examples of how you've successfully managed crew changes or maintained compliance with STCW and MLC. This helps us see your practical knowledge in action!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the important bits without fluff!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we do!
How to prepare for a job interview at CALIBER8 PTE. LTD.
✨Know Your Stuff
Make sure you brush up on your knowledge of STCW, MLC, and the crewing processes. Familiarise yourself with the specific requirements for crew planning and deployment, as well as documentation compliance. This will show that you're not just interested in the role but also understand the industry.
✨Showcase Your Coordination Skills
Prepare examples from your past experiences where you've successfully coordinated complex operations or managed multiple tasks simultaneously. Highlight your organisational skills and how you’ve handled crew changes, logistics, or any related challenges. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Since this role involves liaising with various stakeholders, practice clear and concise communication. Be ready to discuss how you’ve effectively communicated with multicultural teams or addressed crew queries in the past. Good communication can set you apart from other candidates.
✨Be Ready for Problem-Solving
Think of scenarios where you faced challenges in crewing operations and how you resolved them. Whether it’s dealing with last-minute crew changes or ensuring compliance with documentation, showcasing your problem-solving skills will highlight your readiness for the role.