At a Glance
- Tasks: Support daily office operations and HR tasks in a dynamic ship management team.
- Company: Join a leading ship management services provider with a supportive culture.
- Benefits: Gain valuable experience, flexible working environment, and opportunities for growth.
- Other info: Immediate start available; perfect for those eager to learn and grow.
- Why this job: Kickstart your career in administration and HR while making a real impact.
- Qualifications: GCE A-Level or Diploma; fresh graduates are encouraged to apply.
The predicted salary is between 31500 - 38500 £ per year.
Our client is seeking an Administrative Executive to support its ship management services team in daily office administration and HR operations.
Key Responsibilities
- Provide administrative support to ensure smooth daily office operations.
- Maintain employee records, databases and filing systems accurately and confidentially.
- Assist with recruitment coordination, interview scheduling, onboarding and offboarding arrangements.
- Support leave and attendance administration and collate information for payroll processing.
- Prepare correspondence, reports and other documents.
- Coordinate meetings, appointments and travel arrangements as required.
- Manage office supplies and liaise with vendors and service providers.
- Process invoices, expense claims and supporting documentation.
- Assist with staff activities and other administrative or HR tasks assigned.
Requirements
- GCE A-Level, Diploma or equivalent qualification, preferably in Business Administration, Human Resources or a related discipline.
- Relevant administrative or HR support experience would be advantageous. Fresh graduates are welcome to apply.
- Proficient in Microsoft Word, Excel and Outlook.
- Good communication, organisational and coordination skills.
- Detail-oriented and able to handle confidential information with discretion.
- Responsible, willing to learn and able to work independently and collaboratively.
- Availability to start immediately or at short notice would be advantageous.
All applications will be treated in strict confidence and used for recruitment purposes only. We regret that only shortlisted candidates will be notified.
Administrative Executive – Administration and HR Operations employer: CALIBER8 PTE. LTD.
CALIBER8 PTE. LTD. is an exceptional employer located in the vibrant town of Penarth, Wales, offering a dynamic work culture that fosters innovation and collaboration. Employees benefit from a supportive environment that prioritises professional growth through continuous learning opportunities and a commitment to process improvement. With a focus on automation and efficiency, this role not only enhances your accounting skills but also allows you to contribute meaningfully to the company's success.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Executive – Administration and HR Operations
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at CALIBER8 PTE. LTD.!
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If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at CALIBER8 PTE. LTD..
We think you need these skills to ace Administrative Executive – Administration and HR Operations
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at CALIBER8 PTE. LTD.. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to CALIBER8 PTE. LTD. and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at CALIBER8 PTE. LTD.. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to CALIBER8 PTE. LTD.'s values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at CALIBER8 PTE. LTD.
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with CALIBER8 PTE. LTD..
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at CALIBER8 PTE. LTD. will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact CALIBER8 PTE. LTD. and how you would contribute to adapting HR strategies.
