Technical Assistant | Volkswagen Group National Learning Centre Calex UK Permanent/Full Time

About Us

Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms. Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.

The role

Reporting directly to the Partnership and Performance Manager with a responsibility to work with and support the Calex and Volkswagen Group First Line Management Team. We are looking for an individual that is:

• Collaborative and inspiring, and can work towards a common vision with a can-do attitude
• Flexible and adaptable and can demonstrate willingness to consider, adapt and adopt new approaches
• Accountable and reliable, with the ability to communicate clearly and effectively about progress and challenges
• Open and honest, with the ability to adjust communication style according to individual’s preferences

Main tasks and responsibilities

• Support the successful delivery of simultaneous business projects, each with individual stakeholders, resource requirements, success measures and timelines
• Create and deliver high quality stakeholder reporting/updates
• Administer Calex finance quotes, reconcile purchase orders (POs), supplier invoices and receipts, create budget forecasts, raise and follow up sales invoices, and maintain accurate and timely business reporting
• Create and deliver high quality activity reporting
• Plan and manage all key first line meetings with required stakeholders, from room booking and preparation of documentation to attending meetings and capturing minutes and key actions
• Ensure all meeting documentation is complete, current, and stored appropriately, with actions followed up and updated in accordance with meeting cadences and terms of reference
• Support Calex and Volkswagen Group First Line Management Team with any ad hoc requirements
• Manage and drive ongoing creation of and maintenance of business processes linked to contract wide administrative activity
• Ensure that records and data are accurately maintained, and that information provision is fast, efficient and effective
• IT set up including new user and leaver requests, equipment requests and returns
• Administer software and licence requests, monitor usage and support with forecasting future requirements
• Maintain accurate hardware asset lists

Person Requirements

• Highly proficient user of Microsoft PowerPoint at Advanced level: Skilled in creating polished, professional presentations using templates, animations, data visualisation, and narrative flow
• Highly proficient user of Microsoft Excel at Intermediate level: Proficient in using functions like VLOOKUP, IF, COUNTIF and conditional formatting. Can create and modify pivot tables and charts, manage large datasets, and use data validation tools
• Experience in financial administration including processing of purchase orders, supplier invoices, reconciliation of financial transactions and budget forecasting
• Good working knowledge of project management software
• Experience in project planning and coordination
• Experience in coordinating multiple projects simultaneously
• Experience in process mapping
• An effective communicator
• A team player yet capable and willing to work on own initiative
• Comfortable with taking an innovative approach to the solution of business delivery issues

Our Calex Core Values

• Caring & Supportive
• Open & Honest
• Welcoming & Inclusive
• Collaborative & Inspiring
• Enjoyable & Rewarding
• Flexible & Adaptable
• Accountable & Reliable
• Healthy & Sustainable

If, like us, you strongly believe in learning that impacts personal and business performance, we’d love to hear from you. To apply, please provide a full and up to date copy of your CV together with a covering letter detailing the skills you have that make you suitable for this role.

Stage 1 interviews shall be conducted via Teams on Wednesday 19 November. Successful candidates shall be invited to attend a stage 2 face-to-face interview (MK8 8DF) on Monday 24 November.

Salary & Benefits: Up to £40,000.00 pa dependent on experience. 25 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice), Life Assurance, Pension, optional private Healthcare cover).

Contract: Permanent / Full Time

Working Hours: Monday to Friday / 40 hours per week

Place of Work: VWG National Learning Centre, Wymbush, Milton Keynes. We currently operate hybrid working with at least 60% of time in the National Learning Centre with the opportunity to work up to 40% remotely. Time spent in the office may change. There will also be times when it may be necessary to work from alternative locations, e.g. VWG facilities and retailers, and other sites as necessary to perform the role.

Pre-employment Checks: Calex will undertake the relevant/standard employment checks with any successful candidate. This includes contacting all nominated referees, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check.

Employment: The successful candidate will be employed by Calex UK (www.calexuk.com).

Visa Sponsorship: Although Calex UK is on the register of Worker and Temporary Worker licensed sponsors, there is not an opportunity of sponsorship for this specific role.