Apprenticeship Data & Compliance Coordinator | Calex Apprenticeship Programme Calex UK Permanent/Full Time in Slough

About Us

Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms.

Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.

To learn more about Calex, please visit our website at www.calexuk.com

We are seeking a Data & Compliance Coordinator to join our Apprenticeships Data team — a detail‑driven professional who ensures the accuracy, integrity, and compliance of learner data across our apprenticeship provision.

You will work directly with our Data and Compliance Manager and play a key role in maintaining funding compliance, supporting audit readiness, and enabling smooth data reporting across delivery, quality, and finance teams.

Key Responsibilities

• Maintain and update learner and programme data within the Learner Management Information System (MIS).
• Conduct regular data quality checks and validations to ensure accuracy and completeness.
• Support the quality team with awarding body and End‑Point Assessment administration.
• Prepare and submit Individualised Learner Record (ILR) data, resolving errors prior to submission.
• Monitor compliance documentation and ensure audit‑ready records.
• Produce routine and ad‑hoc reports for internal stakeholders and managers.
• Collaborate with delivery, quality, and finance teams to ensure accurate data capture.
• Provide guidance to apprenticeship colleagues on data entry and compliance best practice.
• Uphold data protection standards and apprenticeship funding rules.
• Provide reports and update training on new funding rules and compliance changes.

What Success Looks Like

• High data accuracy and timely updates across all learner records.
• Zero ILR submission errors and positive audit outcomes.
• Consistent completion of scheduled data validation checks.
• Reliable, timely reporting that supports operational decision‑making.

About You

• Exceptional attention to detail and organisational skills.
• Strong communication and collaboration abilities.
• Proven administrative experience with high data accuracy.
• Proficiency in Excel, PowerPoint, Word, and Outlook.
• Ability to manage multiple priorities and deadlines.

• Experience in Apprenticeship or Further Education data administration.
• Knowledge of DfE funding guidance and audit requirements.
• Familiarity with UK GDPR and data protection principles.

Our Calex Core Values

We are looking for an individual who aligns with our company core values:

• Caring & Supportive
• Open & Honest
• Welcoming & Inclusive
• Collaborative & Inspiring
• Enjoyable & Rewarding
• Flexible & Adaptable
• Accountable & Reliable
• Healthy & Sustainable

Why Join Calex UK

You’ll be part of a collaborative, forward‑thinking organisation that values precision, compliance, and continuous improvement. We offer hybrid working, professional development opportunities, and the chance to contribute to the success of national apprenticeship programmes.

Salary & Benefits

Up to £28,000 dependant on experience, 25 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice), Life Assurance, Pension, optional private Healthcare cover.

Contract

Permanent / Full Time

Working Hours

Monday to Friday / 40 hours per week

Place of Work

You will primarily work from home but will be required to attend our offices in Slough / Abingdon regularly.

Pre-employment Checks

Calex will undertake the relevant/standard employment checks with any successful candidate. This includes contacting all nominated referees, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check.

Employment

The successful candidate will be employed by Calex UK (www.calexuk.com).

Visa Sponsorship

Although Calex UK is on register of Worker and Temporary Worker licensed sponsors, there is not an opportunity of sponsorship for this specific role.