Project Executive | Volkswagen Group Calex UK Permanent/Full Time

About Us

Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms.

Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.

To learn more about Calex, please visit our website at

We are currently seeking to recruit a Project Executive to join the Technical Training team at the Volkswagen Group National Learning Centre in Milton Keynes.

The successful candidate will ensure that product launches, new course development, blended learning and a variety of tactical projects are delivered to timescales and budget.

Candidates should ideally have a Learning & Development background, and possess significant demonstrable project coordination experience, with evidential first‑hand working experience of web‑based project management software and reporting mechanisms.

This is an exciting opportunity to join one of the most successful and innovative automotive organisations in an important role which will help drive current and future success of the National Learning Centre’s retail training programmes.

We are looking for an individual who is:

• Collaborative and inspiring, and can work towards a common vision with a can‑do attitude
• Flexible and adaptable and can demonstrate willingness to consider, adapt and adopt new approaches
• Accountable and reliable, with the ability to communicate clearly and effectively about progress and challenges
• Open and honest, with the ability to adjust communication style according to individual’s preferences

Key Responsibilities

Communication

• Effective communication skills both written and verbal through email, project plans, Teams calls and PowerPoint (not exhaustive)
• Attention to detail, ensuring all elements have been checked before being communicated to the wider business
• Confident communication with all stakeholders at all levels
• Accurately articulate project status’ including successes and risks

Multiple projects

• To multitask and prioritise and determine between urgent and important
• Follow end‑to‑end processes whilst identifying opportunities for efficiency
• Identify and report risks or issues that can affect key deliverables
• To take a proactive approach to managing projects so we’re always on the front foot and able to identify risks and solve problems

Stakeholder Management

• Build and maintain strong and effective relationships with all stakeholders
• Proactively manage expectation using a variety of reporting methods

Administration

• Facilitate project meetings taking the lead when required
• Create and distribute meeting minutes and outline key responsibilities, decisions and actions
• Create SMART project/action plans
• Report on budgetary spend
• Demonstrate good documentation management at all times
• Ensure attention to detail

Time and Task Management

• Demonstrate good organisational skills
• Manage your time, and that of other key stakeholders efficiently
• Work at pace and adhere to project deadlines

Carry out any other reasonable duties as defined by line management

About You

• Experience in project coordination
• Experience in coordinating multiple projects simultaneously
• An effective communicator both written and verbal
• Proven and demonstrable experience of managing stakeholders both internally and externally
• Experience of relationship building skills, ideally in a client/customer environment
• Good financial acumen
• Able to build and maintain effective working relationships
• Proficient experience in using MS Teams
• Good working knowledge of Smartsheet would be advantageous
• Creating and editing briefs in Microsoft PowerPoint including Gannt charts
• Tenacity and persistence in ensuring project deadlines are adhered to
• Recognised project management qualification (desirable)

Our Calex Core Values

We are looking for an individual who aligns with our company core values:

• Caring & Supportive
• Open & Honest
• Welcoming & Inclusive
• Collaborative & Inspiring
• Enjoyable & Rewarding
• Flexible & Adaptable
• Accountable & Reliable
• Healthy & Sustainable

Stage 1 Virtual interviews shall take place on Monday 26 October 2026.

Successful candidates shall be invited to attend a stage 2 face‑to‑face interview on Monday 2 November 2026.

Salary & Benefits

£34,000 dependingon experience. 25 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice), Life Assurance, Pension, optional private Healthcare cover.

Contract

Permanent / Full Time

Working Hours

Monday to Friday / 40 hours per week

Place of Work

VWG National Learning Centre, Wymbush, Milton Keynes.
We currently operate hybrid working with at least 60% of time in the National Learning Centre with the opportunity to work up to 40% remotely. Time spent in the office may change.There will also be times when it may be necessary to work from alternative locations, e.g. VWG facilities and retailers, and other sites as necessary to perform the role.

Pre‑employment Checks

Calex will undertake the relevant/standard employment checks with any successful candidate. This includes contacting all nominated referees, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check.

Employment

The successful candidate will be employed by Calex UK (

Visa Sponsorship

Although Calex UK is on the register of Worker and Temporary Worker licensed sponsors, there is not an opportunity of sponsorship for this specific role.

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