Events Coordinator | Bentley Calex UK Permanent/Full Time

About Us

Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms.

Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.

To learn more about Calex, please visit our website at www.calexuk.com

We are currently seeking to recruit an Events Coordinator to join the team at Bentley in Crewe.

The successful candidate will play a pivotal role within the Bentley Training Academy, responsible for planning, coordinating, and delivering a range of automotive training events — including brand days, new product launches, and ad-hoc events. The role also involves managing staff and training vehicles, while ensuring the site provides a safe, engaging, and dynamic environment that delivers an exceptional customer experience for all visitors.

Key Responsibilities

• Creating & presenting event proposals, taking into consideration the brand & product requirements
• Hotel & venue searching, completing site visits when required
• Ensure risk assessments and health & safety is adhered to on all events
• Responsible for keeping event project plans up to date, ensuring all parties complete their tasks prior to events
• Responsible for booking all event elements including but not limited to; event venue, staff accommodation, delegate accommodation, vehicles, transportation, competitor vehicles, drive team, catering, event assets, AV, evening entertainment etc
• Ability to prepare efficiently for going onsite: preparing & packing training kits, uniform, event assets, outdoor branding etc
• Liaising with management to ensure ‘Train the Trainer’ days are scheduled & planned before a live event
• Working with an event team regularly, ensuring they understand their roles and requirements throughout a live event
• Responsible for the smooth running of live days which includes; ensuring the day runs to time, trainer & delegate questions are answered, resolving issues quickly and effectively
• Organising ad-hoc internal meetings as required
• Good housekeeping of Event Job Folders, with overall responsibility filing & storing paperwork as required
• Review post-event feedback and proposal changes & new ideas
• Liaising with venues & hotels to ensure final details are correct
• Liaison with client, venue, and crew onsite
• Good understanding of each brands image & values to ensure events fit the brands ethos & character
• Ability to track event finances & budgets, ensuring invoices are settled by finance
• Ability to source ad-hoc assets and basic event print work

About You

• Creative, commercially minded, and excited by the challenges of delivering quality event experiences
• Ambition to learn quickly
• Flexibility towards working hours, to include evenings and weekends
• Organised and strong multi-tasker
• Excellent eye for detail
• A confident communicator, both verbally and in writing
• An ability to build long-term, mutually beneficial relationships
• Commercial acumen
• Good influencing skills
• A strong client service ethic
• Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding customer requirements
• Open, inquisitive, and friendly

Our Calex Core Values

• Caring & Supportive
• Open & Honest
• Welcoming & Inclusive
• Collaborative & Inspiring
• Enjoyable & Rewarding
• Flexible & Adaptable
• Accountable & Reliable
• Healthy & Sustainable

To apply, please provide a full and up to date copy of your CV together with a covering letter detailing the skills that make you suitable for this role.

Salary & Benefits

Circa £33,000 dependant on experience, 25 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice), Life Assurance, Pension, optional private Healthcare cover.

Contract

Permanent / Full Time

Working Hours

Monday to Friday / 40 hours per week

Place of Work

Bentley Motors, Crewe, CW1 3PL

Pre-employment Checks

Calex will undertake the relevant/standard employment checks with all successful candidate. This includes contacting all nominated references, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check.

Employment

The successful candidate will be employed by Calex UK ( www.calexuk.com ).

Visa Sponsorship

Although Calex UK is on the register of Worker and Temporary Worker licensed sponsors, there is not an opportunity of sponsorship for this specific role.