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For Companies At a Glance
- Tasks: Support founders by managing schedules, travel, and communications with precision.
- Company: Join Caledonia, a forward-thinking financial company for freelancers and creators.
- Benefits: Remote work flexibility and the chance to work closely with visionary leaders.
- Other info: Inclusive culture welcoming diverse candidates who thrive under pressure.
- Why this job: Be a trusted partner in a dynamic environment that values discretion and professionalism.
- Qualifications: Experience as an Executive Assistant with excellent organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
Remote and HQ in Edinburgh when required
We’re looking for an exceptional Executive Assistant to support Caledonia’s two founders. This role calls for someone deeply reliable, highly discreet, and able to stay two steps ahead at all times. You will manage schedules, travel, communications, and personal logistics with an eye for detail and a steady hand under pressure. This is not an admin role. It is a position of trust, precision, and calm authority. You’ll be working with individuals who move fast, think broadly, and rely on someone who can match their pace and protect their time.
What You'll Do
- Own both founders’ calendars, ensuring every meeting, deadline, and travel plan is scheduled, rescheduled, and coordinated without conflict
- Manage logistics for meetings, travel, appointments, and events — online and in person
- Anticipate needs, prepare briefing materials, arrange follow-ups, and clear obstacles before they escalate
- Track personal and professional commitments, anniversaries, birthdays, and important milestones
- Be the go-to person for coordination between internal teams, partners, and external contacts
- Maintain a high standard of documentation, task tracking, and communication without ever being intrusive
- Represent the founders professionally in correspondence, scheduling, and first contact interactions
What You'll Bring
- Proven experience as an Executive Assistant, Chief of Staff, or in a similar high-trust role supporting senior leadership
- Excellent organisational skills and a sharp instinct for prioritisation
- Total discretion and a deep understanding of working with UHNW individuals and private clients
- Professional presentation and high emotional intelligence
- Ability to manage multiple schedules, shifting priorities, and sensitive matters with calm and clarity
- Impeccable communication skills — written and verbal — with the ability to communicate confidently across all levels
- Proficiency in at least one additional language, preferably Spanish or French
- General knowledge and cultural awareness that allows you to anticipate context and nuance
- Comfortable using modern scheduling, travel, and productivity tools
- High level of personal accountability and ownership over your domain
- Legally able and personally willing to sign and uphold strict confidentiality and non-disclosure agreements
- Trustworthy, resilient, and unshakeable in the face of chaos, ambiguity, or ego
- Groomed, presentable, and discreet; you understand how to carry yourself professionally without drawing attention
About Caledonia
Caledonia is a next-generation financial company focused on serving freelancers, creators, and independent professionals. We are building adaptive, AI-powered banking infrastructure that challenges the legacy systems of the past. We are not yet a licensed EMI or bank, but our standards are already built to match that level of professionalism and trust. You’ll help ensure everything around the founders reflects that from day one.
Who You’ll Work With
You will work directly with the founders of Caledonia, supporting both professional and occasional personal logistics. You will also coordinate with their leadership team and key external partners.
A Note on Inclusion
At Caledonia, we value competence, trust, and integrity above everything else. This role is about reliability, discretion, and professionalism — it is not about gender, background, or personal style. We welcome candidates of all genders, ages, backgrounds, and identities. If you meet the criteria, bring the right attitude, and know how to move with confidence and care, we want to hear from you. This principle applies to all our roles, but for this one in particular, we want to be absolutely clear. We are building a team that reflects the modern world, not old stereotypes.
Apply Now
Ready to help us get things done? Use the form below to apply. We read every application and value people who bring structure without the red tape. We’re reviewing applications on a rolling basis. Expect a quick, human response.
Executive PA employer: Caledonia Financial
Contact Detail:
Caledonia Financial Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive PA role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show them you understand their vision and values, and be ready to discuss how your skills can help them stay two steps ahead.
✨Tip Number 3
Practice your communication skills! As an Executive PA, you'll need to represent the founders professionally. Role-play common scenarios with a friend to boost your confidence and polish your approach.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love hearing from candidates who are proactive and eager to join our team.
We think you need these skills to ace Executive PA
Some tips for your application 🫡
Showcase Your Experience: Make sure to highlight your previous experience as an Executive Assistant or in a similar role. We want to see how you've supported senior leadership and managed complex schedules, so don’t hold back on those details!
Be Precise and Professional: Since this role is all about trust and discretion, your application should reflect that. Use clear, professional language and ensure there are no typos or errors. We’re looking for someone who can communicate impeccably, so let that shine through!
Demonstrate Your Organisational Skills: We need someone who can juggle multiple tasks with ease. In your application, give examples of how you’ve managed logistics for meetings, travel, and events. Show us your knack for keeping everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures it gets into the right hands quickly. Plus, we read every application, so make yours stand out!
How to prepare for a job interview at Caledonia Financial
✨Master the Art of Anticipation
As an Executive PA, you'll need to stay two steps ahead. Before your interview, think about potential questions regarding how you would manage the founders' schedules and anticipate their needs. Prepare examples from your past experiences where you successfully navigated similar situations.
✨Showcase Your Discretion
This role requires a high level of trust and discretion. Be ready to discuss how you've handled sensitive information in previous roles. You might even want to prepare a scenario where you had to maintain confidentiality while still ensuring smooth operations.
✨Demonstrate Your Organisational Skills
Bring along a portfolio that showcases your organisational prowess. This could include examples of how you've managed complex schedules or coordinated events. During the interview, highlight your methods for prioritising tasks and keeping everything on track.
✨Communicate with Confidence
Impeccable communication is key for this position. Practice articulating your thoughts clearly and confidently. Consider preparing a brief introduction about yourself that reflects your professional presentation and emotional intelligence, as these traits will be crucial when representing the founders.