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For Companies At a Glance
- Tasks: Support founders by managing schedules, travel, and communications with precision and discretion.
- Company: Next-gen financial company focused on freelancers and independent professionals.
- Benefits: Remote work flexibility and the chance to work closely with visionary leaders.
- Other info: Opportunity to grow in a dynamic, innovative company with a focus on AI-powered solutions.
- Why this job: Be a trusted partner in a fast-paced environment, making a real impact.
- Qualifications: Experience as an Executive Assistant with excellent organisational and communication skills.
The predicted salary is between 45000 - 55000 £ per year.
Remote and HQ in Edinburgh when required.
We’re looking for an exceptional Executive Assistant to support Caledonia’s two founders. This role calls for someone deeply reliable, highly discreet, and able to stay two steps ahead at all times. You will manage schedules, travel, communications, and personal logistics with an eye for detail and a steady hand under pressure. This is not an admin role. It is a position of trust, precision, and calm authority. You’ll be working with individuals who move fast, think broadly, and rely on someone who can match their pace and protect their time.
What You'll Do
- Own both founders’ calendars, ensuring every meeting, deadline, and travel plan is scheduled, rescheduled, and coordinated without conflict.
- Manage logistics for meetings, travel, appointments, and events — online and in person.
- Anticipate needs, prepare briefing materials, arrange follow-ups, and clear obstacles before they escalate.
- Track personal and professional commitments, anniversaries, birthdays, and important milestones.
- Be the go-to person for coordination between internal teams, partners, and external contacts.
- Maintain a high standard of documentation, task tracking, and communication without ever being intrusive.
- Represent the founders professionally in correspondence, scheduling, and first contact interactions.
What You'll Bring
- Proven experience as an Executive Assistant, Chief of Staff, or in a similar high-trust role supporting senior leadership.
- Excellent organisational skills and a sharp instinct for prioritisation.
- Total discretion and a deep understanding of working with UHNW individuals and private clients.
- Professional presentation and high emotional intelligence.
- Ability to manage multiple schedules, shifting priorities, and sensitive matters with calm and clarity.
- Impeccable communication skills — written and verbal — with the ability to communicate confidently across all levels.
- Proficiency in at least one additional language, preferably Spanish or French.
- General knowledge and cultural awareness that allows you to anticipate context and nuance.
- Comfortable using modern scheduling, travel, and productivity tools.
- High level of personal accountability and ownership over your domain.
- Legally able and personally willing to sign and uphold strict confidentiality and non-disclosure agreements.
- Trustworthy, resilient, and unshakeable in the face of chaos, ambiguity, or ego.
- Groomed, presentable, and discreet; you understand how to carry yourself professionally without drawing attention.
About Caledonia
Caledonia is a next-generation financial company focused on serving freelancers, creators, and independent professionals. We are building adaptive, AI-powered banking infrastructure that challenges the legacy systems of the past.
Executive PA in Edinburgh employer: Caledonia Financial
Contact Detail:
Caledonia Financial Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive PA role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show them you understand their vision and how you can support their fast-paced lifestyle. Tailor your responses to highlight your organisational skills and discretion.
✨Tip Number 3
Practice your communication skills! Whether it's written or verbal, being able to express yourself clearly and confidently is key. Consider mock interviews with friends or family to get comfortable with potential questions.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that dream job. Plus, it shows you're serious about joining our team at Caledonia.
We think you need these skills to ace Executive PA in Edinburgh
Some tips for your application 🫡
Showcase Your Experience: When applying, make sure to highlight your previous experience as an Executive Assistant or in a similar role. We want to see how you've supported senior leadership and managed complex schedules, so don’t hold back on those details!
Be Precise and Professional: Since this role requires a high level of discretion and professionalism, ensure your application is polished and free from errors. Use clear language and maintain a professional tone throughout your written application to reflect the calm authority we’re looking for.
Demonstrate Your Organisational Skills: We love candidates who can manage multiple tasks seamlessly. In your application, give examples of how you’ve successfully coordinated logistics for meetings or events, and how you’ve anticipated needs before they arise. This will show us you can keep up with our fast-paced environment!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and know how to navigate modern tools—just what we need in an Executive PA!
How to prepare for a job interview at Caledonia Financial
✨Master the Art of Anticipation
As an Executive PA, you'll need to stay two steps ahead. Research the founders' backgrounds and their work styles. Think about potential challenges they might face and prepare solutions or suggestions. This shows initiative and that you understand the role's demands.
✨Showcase Your Organisational Skills
Bring examples of how you've managed complex schedules or logistics in the past. Be ready to discuss specific tools or methods you use to keep everything on track. Highlighting your organisational prowess will reassure them that you can handle their busy lives.
✨Demonstrate Discretion and Professionalism
Since this role involves a high level of trust, be prepared to discuss how you've maintained confidentiality in previous positions. Share anecdotes that illustrate your ability to handle sensitive information with care and professionalism.
✨Communicate with Confidence
Practice articulating your thoughts clearly and confidently. Since impeccable communication is key, consider doing mock interviews with a friend. This will help you refine your verbal skills and ensure you're comfortable discussing your experiences and qualifications.