Executive Support Officer

Overview

The Regeneration & Strategy Directorate undertakes a broad and diverse range of services including Corporate Assets and Facilities Management (CAFM), Economy, Housing & Investment, Major Projects, Planning and Strategic Infrastructure. The whole team work in partnership to make Calderdale a better place to live now and in the future.

An opportunity has arisen to provide executive support to the Assistant Director for Strategic Infrastructure. The role includes providing comprehensive and confidential support to the Assistant Director including diary and inbox management, preparing agendas and producing accurate minutes, drafting responses to queries, providing support to the management team and acting as lead on small projects. The role also has regular contact with key stakeholders, helping to ensure these relationships are maintained, and also helps to manage relations with various bodies/organisations, including Members of Parliament, Government Departments, Elected Members, Chief Executive, Directors, Heads of Service, members of the public, and service users in relation to complaints and compliments.

The role is varied and interesting and you would be joining a passionate and committed team. You would work closely with the Executive Support Officers for the Assistant Director for Economy, Housing and Investment and the Director of Regeneration and Strategy, providing cover as required and working as a team.

Responsibilities

• Provide executive support to the Assistant Director for Strategic Infrastructure, including diary and inbox management.
• Prepare agendas and produce accurate minutes; draft responses to queries.
• Support the management team and act as lead on small projects.
• Maintain regular contact with key stakeholders and manage relationships with various bodies/organisations, including MPs, Government Departments, Elected Members, the Chief Executive, Directors, Heads of Service, the public and service users in relation to complaints and compliments.
• Coordinate workflows to ensure deadlines and priorities are met; identify and implement process improvements.
• Provide cover and work as part of a team with the Executive Support Officers for related directorates as required.

Qualifications

• Track record of working in a similar role with strong organisational and multi-tasking skills.
• Ability to coordinate workflows to meet deadlines and priorities.
• Ability to act as the key contact for internal and external stakeholders.
• Ability to identify and implement process improvements.

Additional information

Closing Date: 16th November 2025

Interview Date: 25th November 2025

As part of our Vision (https://www.calderdale.gov.uk/vision/) we aim to be a talented, resilient and inclusive community. We welcome applications from all and offer a variety of flexible working / job share opportunities.

On 30 January 2019, the Council declared a climate emergency in a bold move to step up its action to tackle climate change.

Calderdale Council embraces the positive benefits of a diverse workforce and we are committed to providing an environment that is inclusive. We encourage applications from people who share our commitment to challenge inequality and promote diversity across Calderdale. We particularly welcome applications from communities that are currently under-represented in our organisation. All applications are anonymised before being seen by the selection panel.