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- Tasks: Assist in delivering high-quality administration services to the Pharmacy Department.
- Company: Join Calderdale and Huddersfield NHS Foundation Trust, a leader in compassionate healthcare.
- Benefits: Enjoy flexible working hours, remote work options, and a supportive team environment.
- Why this job: Make a real impact in healthcare while developing your skills in a dynamic setting.
- Qualifications: NVQ Level 2 in Business Administration or equivalent; GCSEs in Maths and English required.
- Other info: Opportunities for part-time and job-share arrangements available.
The predicted salary is between 22500 - 26000 £ per year.
Main area: Pharmacy Administration Officer
Grade NHS AfC: Band 4
Contract: Permanent
Hours: Full time, 37.5 hours per week
Job ref: 372-FSS2581-B
Employer: Calderdale and Huddersfield NHS Foundation Trust
Site: Calderdale and Huddersfield NHS Foundation Trust
Town: Huddersfield
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 12/01/2025 23:59
Interview date: 20/01/2025
Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.
We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.
Job overview: The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department. Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines. The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.
Main duties of the job:
- Pharmacy Management - Collating agenda items and minute taking/circulation of minutes for board.
- Pharmacy Board approved procedures - Collating documentation for all cross section Pharmacy procedures for submission for approval to the Pharmacy Board. Once approved, circulation of documents and entry onto the Pharmacy system is completed. Admin to ensure document is updated with dates approved/to be revised and added to the Policy and Procedure sub-folder and added to the index with traffic light system highlighted for revision date.
- Management of appointments & diary – Responsible for those of the Pharmacy Clinical Director, Deputy Clinical Director and other members of the Pharmacy Board.
- Administration Procedures – Ensure that for every documented task they lead on there is a current procedure which has been signed off by a member of the Pharmacy Board. It is Admin responsibility to ensure all procedures have a revision date and are revised in a timely manner – review unchanged date noted/new review date added.
- Training information – Populates and records specific training undertaken by any staff member on the Pharmacy staff/training list that is not included in ESR. This uses a red/amber/green process.
- Prescriptions/Patient Information Leaflets – To maintain prescription/leaflet folders monitoring revisions/printing.
- Provides administration support requested by senior pharmacy staff members.
Person specification:
QUALIFICATIONS / TRAINING
- NVQ Level 2 in Business administration or equivalent: RSA/SVQ/NVQ, Vocational award, A-Level, BTEC National, Certificate/Diploma, Vocational A-Levels, ONC (Ordinary National Certificate) or OND (Ordinary National Diploma).
- GCSEs grade 9 to 4 (A to C) in maths and English, or Functional Skills Level 2 in Maths and English or equivalent at Grade 4/C and above which must include English and Mathematics.
KNOWLEDGE, EXPERIENCE & EXPERTISE
- Recent significant and extensive experience working as an administration officer.
- Advanced keyboard skills which must include Microsoft Word, Excel, PowerPoint and Adobe Acrobat.
- Advanced computer literacy e.g. Database and spreadsheet skills.
- Working knowledge of electronic email/diary systems.
- Must be able to use own initiative to prioritise workload within a busy office setting and pay meticulous attention to detail.
- Must be able to meet deadlines.
- Ability to work under pressure.
- Experience of working in a hospital/pharmacy environment.
- Have an awareness of all Trust policies and procedures.
COMMUNICATION AND RELATIONSHIPS
- Excellent written and verbal skills.
- Must have excellent communication/interpersonal expertise.
- Strong team working skills.
- Ability to follow agreed protocols, seeking help appropriately, particularly around unforeseen circumstances.
Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.
If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.
If you have any questions please contact ask.recruitment@cht.nhs.uk for assistance.
Pharmacy Administration Officer employer: Calderdale and Huddersfield Solutions Ltd
Contact Detail:
Calderdale and Huddersfield Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pharmacy Administration Officer
✨Tip Number 1
Familiarise yourself with the specific duties of a Pharmacy Administration Officer. Understanding the key responsibilities, such as managing appointments and maintaining documentation, will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience in a busy office environment. Be prepared to discuss how you've successfully managed multiple tasks under pressure, as this is crucial for the role.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Word and Excel. Being able to showcase your advanced proficiency in these tools can set you apart from other candidates.
✨Tip Number 4
Prepare examples of your communication skills. Since the role requires excellent interpersonal abilities, think of situations where you've effectively communicated with team members or handled challenging conversations.
We think you need these skills to ace Pharmacy Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Pharmacy Administration Officer role. Emphasise your administration experience, particularly in a healthcare setting, and showcase your proficiency in Microsoft Office and other required software.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities and qualifications mentioned in the job description. Use examples from your past experiences to demonstrate how you meet the requirements, such as managing appointments or maintaining documentation.
Highlight Relevant Qualifications: Clearly list your qualifications, especially your NVQ Level 2 in Business Administration or equivalent. Mention any additional training or certifications that are relevant to the role, such as advanced computer literacy or experience in a pharmacy environment.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for the Pharmacy Administration Officer position.
How to prepare for a job interview at Calderdale and Huddersfield Solutions Ltd
✨Know Your Role
Familiarise yourself with the specific duties of a Pharmacy Administration Officer. Understand the key responsibilities such as managing appointments, collating documentation, and ensuring compliance with procedures. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in administration, especially in a healthcare or pharmacy setting. Share specific examples of how you've successfully managed tasks under pressure and maintained attention to detail, as these are crucial for this role.
✨Showcase Your Skills
Make sure to highlight your advanced computer skills, particularly with Microsoft Office and any relevant database systems. You might be asked to demonstrate your proficiency, so be ready to discuss how you've used these tools in past roles.
✨Ask About Flexibility
Since the Trust is open to flexible working arrangements, don't hesitate to ask about this during your interview. It shows that you're proactive and interested in finding a work-life balance that suits both you and the organisation.
