At a Glance
- Tasks: Manage the bid lifecycle, coordinating with partners and ensuring timely submissions.
- Company: Dynamic contractor in the UK public sector with a focus on IT and consultancy.
- Benefits: Competitive salary, hybrid working, 24 days leave, pension, and private healthcare.
- Other info: Opportunity for growth in a supportive environment with a focus on accountability.
- Why this job: Join a collaborative team and make an impact in the public sector.
- Qualifications: Strong communication skills, attention to detail, and ability to manage multiple tasks.
The predicted salary is between 45000 - 55000 € per year.
Reporting to: Team Leader
Location: London SE1
Package: £45,000 to £55,000 plus benefits
Our client is a thin prime contractor through government procurement frameworks, working across the UK public sector. They subcontract delivery to their partners. Their work spans IT goods and services, software solutions, digital transformation, and business consultancy.
The role involves:
- Owning and managing EOIs, RFIs, and ITTs from receipt through to submission and follow-up.
- Reading and interpreting tender documentation.
- Meeting and coordinating with external partners.
- Answering questions and managing submissions to deadlines.
- Submitting bids on the relevant procurement portal.
This role offers a high level of responsibility and is suited to someone who enjoys structured work and detailed processes, including working under pressure to tight deadlines. Communication will be a combination of email, video calls, telephone, and procurement portals. Our systems of CRM (Zoho), Slack (messaging), and Microsoft365 are the other main tools.
You will also be responsible for answering the telephone generally for the company and passing calls to the right part of the company if not for you. There may also be some reporting requirements from CRM, e.g. monthly returns during holiday cover for other team members.
Your top attributes:
- Excellent written and video/phone skills.
- Ability to read and interpret tender documentation accurately; IT knowledge and language is essential.
- Highly structured, organised, and focused – processing many incoming urgent tasks.
- Manic attention to detail and a love of getting data 100% right every time.
- Consistent energy and work ethic to blend many 5- to 10-minute tasks daily with different people.
- Ability to represent our company to a wide range of public sector customers and private sector partners.
- Teamwork – ability to work happily under supervision and know when to escalate or ask for help.
- Ability to work calmly, efficiently, and effectively under occasional extreme time pressure.
- A love of sales and winning.
The right person will be able to articulate their ability to:
- Represent the company on the telephone, in video calls, and in writing.
- Process simultaneous, short incoming tasks with huge attention to detail.
- Get everything right the first time without fail.
- Own the bids throughout the process to submission.
- Record everything carefully in a CRM and messaging system.
- Build and maintain solid relationships with key members of our Partners’ bid teams.
- Care about sales and be a winner.
- Work as part of the Tendering team, under supervision and direction as needed.
- Sustain motivation and have an excellent work ethic.
- Be straightforward, honest, and sincere.
Nice to haves:
- Public Sector experience an advantage.
- IT and/or professional business consulting experience an advantage – or at least a genuine interest.
- Articulate and polished with a professional approach to partners/clients.
- Eager to learn and develop.
What we offer:
- Competitive salary, depending on experience.
- Hybrid working, currently 3 days per week in our SE1 office.
- 24 days annual leave plus public holidays.
- Pension contribution.
- Private healthcare.
Our culture is focused and collaborative with a strong emphasis on accountability and delivery. We value clear communication, attention to detail, and a proactive approach. Individuals are trusted to take ownership of their work while contributing to the wider team.
If you feel you are a suitable candidate for this role please email your CV to us at bianca@calamassitalentspecialists.com.
Sales Administrator employer: Calamassi Talent Specialists
Our company is an excellent employer, offering a dynamic work environment in London SE1 where collaboration and accountability are at the forefront of our culture. With competitive salaries, hybrid working options, and a strong focus on employee growth through exposure to the bid lifecycle, we empower our Sales Administrators to take ownership of their roles while fostering meaningful relationships with public sector clients. Join us to be part of a dedicated team that values clear communication and attention to detail, ensuring a rewarding career path in the public sector procurement space.
Contact Detail:
Calamassi Talent Specialists Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Sales Administrator
✨Tip Number 1
Get to know the company inside out! Research their projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be representing the company, it's crucial to be articulate and confident. Try mock interviews or video calls with friends to get comfortable.
✨Tip Number 3
Show off your organisational skills! Prepare a plan for how you'd manage multiple tasks and deadlines. This will demonstrate your ability to handle the structured work required in the role.
✨Tip Number 4
Don't forget to follow up! After any interaction, send a quick thank-you email. It shows your enthusiasm and keeps you on their radar. Plus, it’s a great way to reinforce your communication skills!
We think you need these skills to ace Sales Administrator
Some tips for your application 🫡
Show Off Your Communication Skills:Since this role is all about communication, make sure your written application reflects that. Use clear and concise language, and don’t shy away from showcasing your personality. We want to see how you can represent us in writing!
Tailor Your Application:Take a good look at the job description and tailor your CV and cover letter accordingly. Highlight your experience with tender documentation and any relevant IT knowledge. We love seeing candidates who take the time to connect their skills with what we’re looking for.
Attention to Detail is Key:This role requires a manic attention to detail, so make sure your application is free from typos and errors. Double-check everything before hitting send! We appreciate candidates who take pride in getting things right the first time.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Calamassi Talent Specialists
✨Know Your Tender Documentation
Before the interview, make sure you understand the basics of tender documentation. Familiarise yourself with common terms and processes like EOIs, RFIs, and ITTs. This will not only help you answer questions confidently but also show that you're serious about the role.
✨Show Off Your Communication Skills
Since this role requires excellent communication, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, whether through email, video calls, or phone conversations. This will demonstrate your ability to represent the company well.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks under pressure. Think of specific instances where you successfully juggled urgent tasks while maintaining attention to detail. This will highlight your structured approach and ability to thrive in a fast-paced environment.
✨Emphasise Teamwork and Self-Motivation
Prepare to talk about your experience working in teams as well as independently. Share examples that showcase your ability to collaborate effectively while also being a self-starter. This balance is crucial for the Sales Administrator role, so make it clear that you can excel in both areas.
