At a Glance
- Tasks: Support and enhance our Microsoft 365 digital workplace while enabling user productivity.
- Company: Join Cala Group, a leading UK housebuilder focused on sustainability and technology.
- Benefits: Enjoy a competitive salary, hybrid work, and opportunities for personal growth.
- Other info: Diverse and inclusive culture where your unique contributions are valued.
- Why this job: Be hands-on with cutting-edge tech and make a real impact in a dynamic environment.
- Qualifications: Experience with Microsoft 365 administration and Power Platform is essential.
The predicted salary is between 35000 - 45000 € per year.
Location: Edinburgh Office / Hybrid (2 days)
Reports To: Service Delivery Manager; Technology
Job Type: Full-Time
There may be an element of travel required to visit (local) regional offices to support users and resolve issues, therefore, a driving licence is an essential requirement.
Job Summary: We are looking for a Workplace Technology Engineer to support, maintain and incrementally enhance our Microsoft 365 digital workplace. This role sits at the administration‑led end of the spectrum, with a strong focus on secure configuration, operational reliability, and user enablement, complemented by light Power Platform development and early adoption of Microsoft Copilot capabilities. This is not a pure development role. It is ideal for someone who enjoys being the hands‑on owner of the M365 environment, has a good understanding of Power Apps and automation, and is keen to grow their skills in Copilot and AI‑assisted workplace tooling.
Key Responsibilities:
- Microsoft 365 administration (core focus)
- Administer and support the Microsoft 365 tenant, including:
- Exchange Online
- Microsoft Teams
- SharePoint Online
- OneDrive for Business
- Entra ID (Azure AD)
- Endpoint and Intune management
- Configure and maintain collaboration, sharing, retention and security settings in line with governance standards
- Manage user access, licensing, group configuration and role assignments
- Monitor service health, handle incidents, and coordinate vendor escalation where required
- Plan and implement configuration changes arising from Microsoft roadmap updates
- Power Platform – light build & support
- Support and maintain existing Power Apps and Power Automate flows
- Build simple to moderately complex Power Apps (typically forms, approvals, and workflow‑driven apps)
- Assist with Dataverse or SharePoint‑based data models (not complex data engineering)
- Apply basic Power Platform governance controls (environments, permissions, DLP policies)
- Work with business teams to translate simple requirements into low‑code solutions
- Copilot & modern workplace enablement
- Assist with Microsoft 365 Copilot readiness, including:
- permissions and access hygiene
- data exposure awareness
- configuration checks
- Support early use cases for Copilot Studio / Copilot Agents under guidance
- Help create guidance, controls and documentation to support safe and effective Copilot usage
- Act as a technical point of contact for questions relating to Copilot in the digital workplace
- User enablement & continuous improvement
- Provide 2nd/3rd‑line support for M365 workplace tools
- Collaborate with service desk and business teams to resolve recurring issues
- Produce clear technical documentation and user guidance
- Contribute ideas to improve productivity, standardisation and user experience across M365
About You
- Hands‑on experience administering Microsoft 365 in a production environment
- Practical knowledge of Teams, SharePoint Online, Exchange Online and Entra ID
- Experience building or supporting Power Apps and Power Automate solutions
- Understanding of basic Power Platform governance concepts
- Comfortable working in an operational, business‑facing role
- Clear communication skills and a structured, methodical working style
Desirable (not mandatory)
- Exposure to Microsoft 365 Copilot and/or Copilot Studio
- Familiarity with Dataverse
- Experience working in a hybrid Microsoft environment (cloud + on‑prem)
- Awareness of information security, data protection and access control principles
- Relevant Microsoft certifications (e.g. MS‑900, PL‑900, or similar)
What this role is not
To be explicit, this role is:
- ❌ Not a full‑time developer position
- ❌ Not a Power Platform architect role
- ❌ Not a helpdesk / first‑line support role
It is a hands‑on, trusted workplace engineer role with scope to grow into deeper Power Platform or Copilot work over time.
We recognise that a diverse team makes us a stronger and more successful company. We value different ideas and perspectives as it helps improve our decision-making, products and services. And we’re striving to create an inclusive work environment, in which everyone can feel comfortable as themselves, uniquely contribute and do their best work.
If we need to adjust anything in our recruitment process to support you, please contact [email protected]
About Us
The Cala Group is a major UK housebuilder and leading provider of desirable new homes across Scotland, the South of England & Midlands. Driven by a mission to create vibrant and sustainable new communities, our homes are characterised by exceptional design and sector-leading build quality, and we have a passion for providing our customers with a great home buying experience. This is an exciting time to be at Cala. Our approach to sustainability and technology is undergoing a dramatic transformation, and we’re aiming to create an industry-leading experience for both our staff and customers. At Cala, you can expect to be part of an environment which allows you to do meaningful work, while offering opportunities for personal growth. Our goal is to be the favoured employer in our industry and beyond. We encourage applications from those who want to be part of a culture where they can thrive, feel a sense of belonging and be comfortable being themselves at work.
Workplace Technology Engineer in Edinburgh employer: CALA Group
Cala Group is an exceptional employer, offering a dynamic work environment in Edinburgh that fosters personal growth and innovation. As a Workplace Technology Engineer, you'll be part of a forward-thinking team dedicated to enhancing the Microsoft 365 digital workplace, with opportunities for hands-on experience and skill development in emerging technologies like AI-assisted tools. Our inclusive culture values diverse perspectives, ensuring that every employee can thrive and contribute meaningfully to our mission of creating vibrant communities.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Technology Engineer in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or attend industry meetups. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to Microsoft 365 and Power Platform. We recommend doing mock interviews with friends or using online platforms to boost your confidence.
✨Tip Number 3
Showcase your hands-on experience! Bring examples of how you've tackled M365 challenges in previous roles. Real-life stories resonate well and demonstrate your problem-solving skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Workplace Technology Engineer in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Workplace Technology Engineer role. Highlight your hands-on experience with Microsoft 365 and any relevant projects you've worked on.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're passionate about this role. Share specific examples of how you've supported or enhanced Microsoft 365 environments in the past, and don’t forget to mention your interest in Power Platform and AI tools!
Show Off Your Communication Skills:Since this role involves collaborating with various teams, make sure to demonstrate your clear communication skills in your application. Use straightforward language and structure your thoughts logically to show us you can convey technical information effectively.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at CALA Group
✨Know Your Microsoft 365 Inside Out
Make sure you brush up on your knowledge of Microsoft 365, especially Exchange Online, Teams, and SharePoint. Be ready to discuss your hands-on experience and any specific challenges you've faced while administering these tools.
✨Showcase Your Power Platform Skills
Prepare examples of how you've built or supported Power Apps and Power Automate solutions. Highlight any light development work you've done and be ready to explain how you translated business requirements into low-code solutions.
✨Communicate Clearly and Confidently
Since this role involves user enablement and collaboration with various teams, practice articulating your thoughts clearly. Use structured responses to demonstrate your methodical working style and ensure you can explain technical concepts in simple terms.
✨Emphasise Your Problem-Solving Abilities
Be prepared to discuss how you've handled incidents and resolved recurring issues in the past. Share specific examples that showcase your ability to monitor service health and coordinate vendor escalations when necessary.
