Personal Assistant to Managing Director

About The Role We are looking for a full time PA to provide secretarial and administrative support to the Managing Director and Land & Planning Team, working closely with the wider management team, and being a key point of contact for the regional business. The successful candidate will provide proactive and efficient administrative support and will be an effective communicator always aiming to be one step ahead and ensuring responsibilities are delivered in a timely and accurate manner. You will be self-motivated, able to work unsupervised using your own initiative and have excellent organisational skills to be able to meet deadlines under time pressures. Key Responsibilities: Diary management, arranging meetings and issuing agendas, booking and arranging travel, transport and accommodation. Circulation of communications to the region and dealing with confidential information. Collating board packs, attending board and management meetings, and the typing and distribution of associated minutes. Managing two direct reports (receptionists on a job share) including PDR conversations and day to day support, assisting with office management and reception duties. Recording and approving departmental holiday and sickness record, maintaining the gifts and hospitality register. Expense processing and enrolling of new starters. Co-ordination of regional and ad-hoc events and external hospitality. About You The successful candidate should have proven administrative /secretarial experience, knowledge of Microsoft Word, Excel, Outlook, PowerPoint and related software applications. Excellent organisational skills and attention to detail. Ability to prioritise and manage time effectively without supervision. Ability to work under pressure and to deadlines, confident with telephone work. Professional and able to build effective working relationships with internal and external stakeholders. Exceptional communication skills, written and verbal. We recognise that a diverse team makes us a stronger and more successful company. We value different ideas and perspectives as it helps improve our decision-making, products and services. And we’re striving to create an inclusive work environment, in which everyone can feel comfortable as themselves, uniquely contribute and do their best work. If we need to adjust anything in our recruitment process to support you, please contact careers@cala.co.uk About Us The Cala Group is a major UK housebuilder and leading provider of desirable new homes across Scotland, the South of England & Midlands. Driven by a mission to create vibrant and sustainable new communities, our homes are characterised by exceptional design and sector-leading build quality, and we have a passion for providing our customers with a great home buying experience. This is an exciting time to be at Cala. Our approach to sustainability and technology is undergoing a dramatic transformation, and we’re aiming to create an industry-leading experience for both our staff and customers. At Cala, you can expect to be part of an environment which allows you to do meaningful work, while offering opportunities for personal growth. Our goal is to be the favoured employer in our industry and beyond. We encourage applications from those who want to be part of a culture where they can thrive, feel a sense of belonging and be comfortable being themselves at work. #J-18808-Ljbffr