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- Tasks: Join us as a Site Administrator, managing documents and supporting our construction teams.
- Company: Cairn Homes is dedicated to building sustainable communities where everyone can thrive.
- Benefits: Enjoy competitive pay, health insurance, bonuses, and flexible leave options.
- Why this job: Be part of a positive culture focused on growth, community, and making a real impact.
- Qualifications: 2-3 years admin experience; strong IT skills; Microsoft Office proficiency required.
- Other info: Opportunity for training and development in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a high-calibre Site Administrator to join our team in Cherrywood.
Key Responsibilities:
- Liaise with sub-contractors to ensure timely and accurate submission of ancillary certs for BCAR submissions.
- File ancillary & commissioning certs onto the Document Management System (Zutec) to ensure HomeBond sign-off.
- Obtain, organise, and maintain subcontractor construction documents on Zutec.
- Serve as the first point of contact for Zutec-related queries from site teams and subcontractors.
- Train subcontractors and site team members on Zutec usage.
- Manage user access and permissions on Zutec.
- Ensure timely uploading of construction documents by subcontractors.
- Escalate system issues to the DMS Admin Team.
- Create and maintain dashboards for subcontractor uploads for each unit to assist with BCAR documentation and progress reporting.
- Maintain weekly RTS / RTO dashboards on Dynamics 365.
- Document meeting minutes and follow-up actions.
- Provide administrative support to the site team as needed.
- Complete subcontractor site inductions and face recognition in the absence of Health and Safety personnel.
- Liaise with Utilities Coordinator to ensure timely handover of units to purchasers.
- Order office inventory.
Candidate – Key Requirements:
- Minimum 2-3 years of administrative experience.
- Understanding of the construction industry is preferable but not required.
- Proficient in all Microsoft Office applications (Word, Excel, PowerPoint).
- Strong IT skills.
- Ability to multi-task in a fast-paced environment.
- Stakeholder relationship-building skills.
- High attention to detail.
- Self-motivated team player with initiative.
- Customer-focused with a positive attitude.
- Ability to meet deadlines.
Working with Cairn Homes:
At Cairn, we value and appreciate our employees. We offer above-average remuneration packages and a comprehensive benefits portfolio to support you through life's various stages. Benefits include:
- Competitive salary
- Performance-related bonus
- Pension scheme with matching contributions
- Full health insurance with Irish Life Health
- Annual salary reviews
- CPD programmes and funding
- Paid maternity & paternity leave
- Free Cairn annual leave days
- Life assurance
- Income protection
- Employee Assistance Programme with VHI
- Tax saver schemes for travel and bike to work
- Culture Committee
- Talent Development Programmes
- Approved Profit Sharing Scheme (APSS)
- Company vehicle (role dependent)
Cairn's purpose is to build sustainable communities where people can thrive. We aim to create communities of connection and belonging, reshaping our place in the world and building for people, progress, and potential. Because when Cairn builds, it’s Built For Good.
Site Administrator - Newcastle & Athy employer: Cairn Homes PLC
Contact Detail:
Cairn Homes PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator - Newcastle & Athy
✨Tip Number 1
Familiarise yourself with Zutec, as it's a key part of the role. Consider taking online tutorials or courses to enhance your understanding of document management systems, which will help you stand out during interviews.
✨Tip Number 2
Network with professionals in the construction industry, especially those who have experience with BCAR processes. Attend local industry events or join relevant online forums to build connections that could lead to valuable insights and recommendations.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. Be ready to discuss specific situations where your attention to detail made a significant impact.
✨Tip Number 4
Showcase your customer-focused attitude by preparing to discuss how you've handled stakeholder relationships in the past. Highlight any experiences where you went above and beyond to ensure client satisfaction, as this aligns with Cairn's values.
We think you need these skills to ace Site Administrator - Newcastle & Athy
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in the construction industry if applicable. Emphasise your proficiency in Microsoft Office applications and any experience with document management systems like Zutec.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the requirements, particularly your ability to multi-task and build stakeholder relationships.
Showcase Attention to Detail: In your application, provide examples of how you have demonstrated high attention to detail in previous roles. This could include managing documents, ensuring accuracy in submissions, or maintaining records.
Highlight Teamwork and Initiative: Cairn Homes values self-motivated team players. Include examples in your application that showcase your ability to work collaboratively within a team and take initiative in your previous roles.
How to prepare for a job interview at Cairn Homes PLC
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Site Administrator, especially regarding BCAR and Zutec. Familiarise yourself with the specific tasks mentioned in the job description, as this will help you demonstrate your knowledge during the interview.
✨Showcase Your IT Skills
Since strong IT skills are crucial for this role, be prepared to discuss your proficiency in Microsoft Office applications and any experience you have with document management systems like Zutec. Consider bringing examples of how you've used these tools effectively in previous roles.
✨Highlight Your Attention to Detail
Given the importance of accuracy in submitting documents and managing construction records, be ready to provide examples of how your attention to detail has positively impacted your work. This could include instances where you caught errors or improved processes.
✨Demonstrate Your Team Player Attitude
Cairn Homes values self-motivated team players, so be prepared to discuss how you've collaborated with others in past roles. Share specific examples of how you've built relationships with stakeholders and contributed to a positive team environment.
