Senior Business Manager in Banbury

Join the Caffeine & Machine Team as our Senior Business Manager!

Our mission is to be a brand and destination for people who love things that move. From first cars to hyper-cars, spotless classics to super-bikes, trucks, bicycles or even helicopters – whatever someone drives, there is a place for them at Caffeine & Machine. Everything we do is powered by community, conversation, inclusion and adventure. We seek to break down barriers, encourage learning and discovery. Above all else we’re a company where you feel surrounded by friends – those that you know and ones you haven’t even met yet – a place that feels like you’re right at home.

Be part of one of the UK’s most distinctive lifestyle hospitality brands:

• Work across automotive culture, premium F&B, and destination experiences
• Exposure to strategic growth plans and potential site expansion
• Opportunity to help build scalable infrastructure in a growing business

What Can Caffeine & Machine Offer?

• Up to £43,000 salary
• Discounts on food, drink, and our clothing line
• Free tickets to events
• Working directly with the founder
• Huge opportunity for learning and growth

What Will You Be Doing?

The Senior Business Manager is a critical central function role supporting the smooth running of our multi-site business. This role sits at the centre of operations, governance, HR administration, and systems management, ensuring that our venues remain compliant, well-organised, and operationally efficient. The successful candidate will play a key role in maintaining documentation, supporting projects, improving internal systems and processes as well as supporting finance, operations, HR, and the leadership team.

This role ensures:

• Robust financial and administrative controls, ensuring a smooth day-to-day coordination between the three sites and head office
• Accurate reporting across sites
• Effective governance and compliance

The Key Responsibilities:

• Maintain centralised documentation across all venues
• Coordinate site compliance files (insurance, H&S, licences, utilities, etc.)
• Support contract renewals (utilities, waste, telecoms, service agreements, etc.)
• Support site projects and capex
• Work with the marketing team to schedule the event calendar three months in advance

• Ensure Companies House filings and statutory records are maintained
• Maintain policy documentation (HR, data protection, procurement, etc.)
• Monitor training depth throughout the business
• Support board pack preparation (data collation, formatting, schedules, etc.)
• Uphold all safety policies, resulting in a >90% SAEKER score, making 5* EHO a formality

• Compliance with employment guidelines
• Support onboarding documentation
• Work with finance on payroll
• Maintain employee records and contracts
• Track holiday, sickness, and HR compliance documentation

• Maintain cloud-based filing structures
• Support integration and maintenance of systems (EPOS, accounting software, booking systems, etc.)
• Identify inefficiencies and recommend improvements

The Ideal Candidate Will:

• 3+ years experience in business administration or finance support at a senior level
• Proficient with Microsoft Office and maintaining multi-system infrastructure
• Experience in multi-site hospitality, leisure, or retail environments
• Confident working with senior leadership
• Highly organised and structured
• High attention to detail
• Proactive and solutions-focused
• Commercially aware and process-driven
• Comfortable operating across multiple operational and strategic tasks
• Live within the existing three Caffeine & Machine sites. The role is hybrid so being able to get to sites easily is advantageous

Apply now and become part of something extraordinary!