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- Tasks: Support the team with administrative tasks and monitor contract arrangements in education.
- Company: Join Caerphilly County Borough Council, a supportive organisation focused on community development.
- Benefits: Enjoy flexible working options, a competitive salary, and access to training opportunities.
- Why this job: Be part of a dynamic team, enhance your skills, and make a positive impact in the community.
- Qualifications: 5 GCSEs Grade A*-C or equivalent, plus excellent IT skills and office experience required.
- Other info: Agile working patterns and staff discounts available; informal discussions encouraged.
The predicted salary is between 22500 - 27000 £ per year.
We are recruiting an Administrative Assistant at Caerphilly County Borough Council.
Working hours: 37 Hours
Contract Type: Permanent, Full Time
Location: Ty Penallta/ Working hours can be split between home and office depending on specific task requirements.
Team: Transportation Engineering
This position offers an excellent opportunity to become part of our team and provide support across the organization.
We pay an attractive salary of £25,584 – £27,269 and offer access to training and development opportunities.
The successful candidate will be required to produce a high level of accuracy and efficiency in the full range of administrative support processes with minimum supervision.
You will be responsible for monitoring contract arrangements at education establishments and duties relating to recording and checking that information is in accordance with the contracts.
The postholder will be capable of making and receiving phone calls from schools, parents and transport providers.
You will maintain good working relationships through effective communication and teamwork, ensuring the service is effectively supported and have the ability to work under pressure and to very tight timescales.
For the role, we ask that you have:
5 GSCEs Grade A*-C or equivalent qualification on the Credit and Qualifications Framework for Wales (CWFW). Or a relevant Level 2 qualification on the Credit and Qualifications Framework for Wales (CWFW). For example NVQ2 in Administration.
Excellent IT skills and familiarity with a range of Microsoft packages especially Word, Excel and Outlook (email).
Experience of working in a busy office environment in an administration role.
We have excellent benefits including the Local Government Pension Scheme, agile working patterns and staff discount schemes.
To view the Job Description and Person Specification please select the relevant attachment from the attachments list
After reading the Job Description and Person Specification, if you would like to have an informal discussion about the role, please contact Nicholas Curtis on 01443864841 or email curtisn@caerphilly.gov.uk
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Administrative Assistant (ICU) employer: Caerphilly County Borough Council
Contact Detail:
Caerphilly County Borough Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (ICU)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of monitoring contract arrangements and effective communication will help you stand out during any discussions.
✨Tip Number 2
Reach out to current or former employees in similar roles at Caerphilly County Borough Council. They can provide valuable insights into the work culture and expectations, which can be beneficial for your application and interviews.
✨Tip Number 3
Showcase your IT skills by being prepared to discuss your experience with Microsoft Word, Excel, and Outlook. Consider preparing examples of how you've used these tools effectively in past roles to demonstrate your proficiency.
✨Tip Number 4
If you're interested in the role, don't hesitate to contact Nicholas Curtis for an informal chat. This shows initiative and gives you a chance to ask questions that could help you tailor your approach when applying.
We think you need these skills to ace Administrative Assistant (ICU)
Some tips for your application 🫡
Understand the Job Requirements: Carefully read the job description and person specification for the Administrative Assistant role. Make a note of the key skills and qualifications required, such as GCSEs or relevant Level 2 qualifications, and ensure you address these in your application.
Tailor Your CV: Customise your CV to highlight your administrative experience, particularly in busy office environments. Emphasise your IT skills, especially with Microsoft Word, Excel, and Outlook, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and ability to work under pressure. Mention specific examples from your past experiences that demonstrate your accuracy and efficiency in administrative tasks.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is essential for the Administrative Assistant position.
How to prepare for a job interview at Caerphilly County Borough Council
✨Know Your Role
Make sure you thoroughly understand the responsibilities of the Administrative Assistant position. Familiarise yourself with the specific tasks mentioned in the job description, such as monitoring contract arrangements and maintaining effective communication.
✨Showcase Your IT Skills
Since excellent IT skills are crucial for this role, be prepared to discuss your experience with Microsoft Word, Excel, and Outlook. You might even want to mention specific examples of how you've used these tools in previous roles.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. Be ready to provide examples of how you've successfully communicated with various stakeholders, such as schools, parents, and transport providers, especially under pressure.
✨Prepare for Scenario Questions
Expect questions that assess your ability to work under tight timescales and manage multiple tasks. Think of scenarios from your past experiences where you successfully handled similar pressures and be ready to share those stories.