At a Glance
- Tasks: Support senior executives with admin tasks across London and Paris, managing schedules and travel.
- Company: Join a respected international financial services firm with a vibrant culture.
- Benefits: Enjoy 25 days holiday, private medical cover, and a wellness allowance.
- Other info: Dynamic, inclusive environment with opportunities for professional growth.
- Why this job: Be part of a collaborative team where your contributions truly matter.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 40000 € per year.
C&C Search is recruiting an Administrative Assistant for a highly respected international financial services organisation offering exceptional benefits and hybrid working opportunities between London and Paris.
Position: Administrative Assistant – supporting two senior Executive Assistants across London and Paris offices
Salary: Up to £40,000.
Benefits: 25 days holiday, private medical and dental cover for you and your family, pension, discretionary bonus, wellness allowance, cycle to work scheme.
About the company: A boutique London office with an international presence across Europe, North America, Asia and the MENA region. The business is known for its entrepreneurial culture, collaboration, and long‑standing employee retention.
Company culture: Inclusive, collaborative, supportive, and team‑oriented. Employees are encouraged to take ownership, develop professionally and contribute across the wider business. The environment is non‑hierarchical, highly connected, and values each individual.
Key responsibilities:
- Provide proactive administrative support to two senior Executive Assistants across London and Paris.
- Manage calendars, meeting coordination and complex international travel arrangements.
- Support office and facilities management including meeting rooms, visitors and office supplies.
- Process invoices, payments and expense reconciliation in line with compliance procedures.
- Manage shared mailboxes ensuring timely follow‑up across teams.
- Coordinate couriers, post and shipments between international offices.
- Prepare meeting agendas and take accurate meeting minutes.
- Support day‑to‑day operational and administrative tasks across multiple business lines.
- Assist with payroll funding administration and financial tracking activities.
- Maintain excellent communication with senior stakeholders and wider teams across geographies.
Qualifications:
- Previous experience within an Administrative/Office Assistant or Reception position in financial or professional services.
- Exceptional organisational skills with the ability to manage multiple priorities.
- Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint.
- Excellent communication and interpersonal skills.
- A proactive, flexible and team‑oriented approach.
- Strong attention to detail and ability to work effectively under pressure.
- Financial services or financial markets experience would be advantageous.
- Fluent English required; French language skills would be beneficial but are not essential.
Administrative Assistant employer: C & C search
C&C Search is an exceptional employer, offering a dynamic and inclusive work culture that fosters collaboration and professional growth. With generous benefits such as 25 days of holiday, private medical cover, and a wellness allowance, employees enjoy a supportive environment that values their contributions. The hybrid working model between London and Paris enhances work-life balance, making it an attractive opportunity for those seeking meaningful employment in the financial services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company culture and values, especially since this role is all about collaboration and support. Think of examples from your past experiences that showcase your organisational skills and ability to manage multiple priorities.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with senior stakeholders and teams across different locations, being articulate and confident is key. Consider doing mock interviews with friends or using online resources to sharpen your responses.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, applying directly shows your enthusiasm and commitment to joining our awesome team.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your previous experience in administrative or office support, especially in financial services. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role and how you can contribute to our collaborative culture. Keep it concise but engaging – we love a good story!
Show Off Your Skills:Don’t forget to showcase your advanced Microsoft Office skills and organisational prowess. Mention specific examples of how you've managed multiple priorities or complex travel arrangements in the past. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at C & C search
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant position. Familiarise yourself with the key tasks like managing calendars and coordinating international travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you handle tight deadlines and ensure everything runs smoothly, especially in a fast-paced environment like financial services.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. You might be asked to demonstrate your proficiency during the interview, so consider practising common tasks or creating a sample document to showcase your skills.
✨Communicate Clearly and Confidently
Excellent communication is key for this role, so practice articulating your thoughts clearly. Prepare to discuss how you maintain effective communication with senior stakeholders and teams across different locations. Remember, confidence can make a big difference in how your message is received!
