Project Coordinator in Guildford

Established in 1982, Bytes has grown rapidly and now employs over 800+ people across 6 locations in the UK and Ireland. Our turnover in Financial Year 2024 was in excess of £2bn. We work with SMEs, corporates and public sector organisations to modernise and digitally transform their IT infrastructures. We invest in our employees through ongoing support, training and advice to help them achieve their career aspirations, rewarding success both financially and personally. There is opportunity to grow and move internally which can be seen through our long-standing employees who have developed existing and new skills to move into senior positions in the organisation leaving space for new team members to begin their journey.

Purpose of Job: The Project Coordinator will provide professional, structured delivery support to a large-scale, multi-organisation Copilot Adoption & Change Management (ACM) Programme. The role ensures consistent, high-quality coordination across a geographically distributed and tiered customer base, aligned to a formal enablement framework.

This role ensures:

• Programme activities and resources are scheduled and governed effectively.
• Accurate and timely billing of completed deliverables.
• Budget, forecast, and actuals reporting is kept accurate and up to date.
• Programme toolsets are maintained with high-quality data.
• Customer-facing reporting and documentation are produced to a high standard.
• Consultants are fully enabled through clear structure, documentation, and communication.
• All meetings include agendas, expected outcomes, and attendee lists, with actions and minutes circulated promptly.

The position plays a central role in coordinating regionally delivered workshops, structured ACM engagements, and multi-workstream activities across a complex national change and enablement programme.

Key Responsibilities:

• Programme / Engagement Setup: Ensure all new engagements are created within the appropriate toolsets, have the necessary paperwork in place and are allocated to the appropriate Consultancy and Project Management resources. Ensure required documentation, approvals, and assignments are in place. Allocate resources in alignment with project schedules and delivery cadence.
• Delivery Coordination: Support day-to-day coordination of multiple concurrent workstreams. Maintain the central programme schedule, milestones, and resource plan. Provide governance support coordination, and technical enablement scheduling. Coordinate regionally delivered workshops.
• Governance & Reporting: Support programme-wide reporting, including progress, blockers, risks, and dependencies. Prepare and maintain structured reporting dashboards and summaries. Ensure consistent communication and alignment across all stakeholders.
• Consultant & Resource Enablement: Support Consultants in preparing structured documentation, templates, and engagement packs. Coordinate check-ins, action tracking, and follow-up tasks.
• Documentation & Quality Assurance: Maintain programme documents, outputs, reports & sign-offs. Ensure accuracy, consistency, and compliance with structured ACM methodologies.

Individual Responsibilities: Support project scoping and resource scheduling. Track delivery against agreed timelines and deliverables. Work closely with Account Management, Service Delivery, and Governance teams to communicate progress and issues. Produce and maintain customer-facing documentation, including status reports, stage reports, and sign-offs.

Experience: Accreditation in, or able to demonstrate a good understanding and practical working knowledge of a recognised project management methodology such as PRINCE2. Experience of working within technology, software, or digital-transformation environments.