Facilities Co-ordinator

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £2 billion.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.

• Operating from modern, hybrid working environments with offices in Leatherhead, Reading, London and Manchester
• 25 days holiday per annum plus bank holidays and Christmas period
• Excellent learning and development opportunities
• Open plan office with collaborative working spaces, on-site gym, outdoor tiki bar, coffee bar, and lunch area
• Company wellbeing and social events
• Sports and social clubs
• Incentive trips
• Employee Assistance Programme
• Discounted private healthcare
• EV scheme and Ride to Work scheme
• Winners of an array of industry awards
• Great Place to Work Certified
• Sunday Times Top 100 Best Places to Work
• Supporters of 85+ charities with strong commitment to diversity and sustainability

POSITION DETAILS:

Position Title:

Reports to (POSITION):

Reports to (POSITION):

Head of Facilities

Team:

Team:

Facilities

Department:

Department:

People

BYTES:

Established in 1982, Bytes has grown rapidly and now employs over 800+ people across 6 locations in the UK and Ireland. Our turnover in Financial Year 2024 was in excess of £2bn. We work with SME’s, corporates and public sector organisations to modernise and digitally transform their IT infrastructures.

We invest in our employees through on-going support, training and advice to help them achieve their career aspirations, rewarding success both financially and personally. There is opportunity to grow and move internally which can be seen through our long-standing employees who have developed existing and new skills to move into senior positions in the organisation leaving space for new team members to begin their journey.

• Over 800 staff (plans to double in size over the next 5 years)
• Operating from modern, hybrid working environments with offices in Leatherhead, Reading, London, Manchester, Port Solent and Dublin.
• Winners of an array of industry awards
• Sunday Times Top 100 Best Places to Work
• Excellent training and career prospects offered
• Fantastic office with gym, canteen, open plan, smart casual dress code, regular incentives and company events
• Supporters of 85+ charities with strong commitment to diversity and sustainability

PURPOSE OF JOB:

We are seeking a proactive and highly organized Facilities Coordinator to oversee the day-to-day operations of our Reading office. This role is essential in ensuring a safe, functional, and welcoming environment for all employees and visitors. The ideal candidate will coordinate the office operations, maintenance, support health and safety compliance, support diary and travel management of executive members of staff and contribute to space planning and office improvements.

KEY RESPONSIBILITIES:

• Manage office operations alongside the facilities manager and landlord
• Assist Facilities Manager and Facilities Team with ad hoc Tasks
• Work with Sustainability Manager on monthly reporting and stats
• Support executive members of staff with diary and travel management
• Be responsible for internal Facilities Compass page to improve internal communications and provide updates to the business
• Occasional travel to Leatherhead required to assist with Reception cover
• Greet all incoming visitors and contractors into the Reading office
• Liaise with third party contractors to include cleaners, security etc
• Stock check and order office supplies and equipment
• Receive, sort, and distribute incoming mail.
• Meet and greet all visitors, ensure they are checked, provide relevant guidance
• Management of Vendor bookings
• Assistance with on-site events
• Set-up & set-down meeting rooms each morning
• Assist with Sales Intake days – liaise with Divisional Director for requirements
• Manage Goods-in and deliveries
• Manage bookings for staff onsite massage services
• Order buffet lunches when required
• Order and take delivery of food supplies weekly
• Keep a log of all Reception purchases
• Raise Purchase Orders for any items purchased ie: Amazon, Flowers
• Ensure Health & Safety compliance – PAT Testing etc
• Provide assistance to Fire Wardens and First Aiders

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Educational Qualifications:

ESSENTIAL

Years of Experience

• 1-2 Years experience in a similar corporate environment

ESSENTIAL

• Proven experience in facilities coordination, office management, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with building systems and maintenance procedures.
• Proficiency in Microsoft Office
• Knowledge of health and safety standards and regulations.
• Ability to work independently and as part of a team.

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