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- Tasks: Coordinate rental operations and manage vehicle records for a leading automotive brand.
- Company: Join BYD, a pioneer in new energy vehicles and sustainability.
- Benefits: Enjoy 25 days holiday, competitive pay, and a supportive team environment.
- Why this job: Be part of the zero-emission future and make a positive impact.
- Qualifications: Organised, detail-oriented, with strong Excel and communication skills.
- Other info: Dynamic role with opportunities for professional growth and team-building events.
The predicted salary is between 28800 - 43200 £ per year.
As the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.
Job Summary: We are seeking a highly organised and detail-oriented Rental Co-ordinator to support our rental operations. The successful candidate will be responsible for processing rental agreements, maintaining accurate records of rental fleet vehicles, and coordinating with rental partners and third parties to ensure seamless rental operations.
Key Responsibilities:
- Process and administer rental supply contracts accurately and in a timely manner.
- Manage and maintain the internal rental car database, ensuring key vehicle and contract information is up-to-date and accurate.
- Administer and track buyback contractual agreements related to rental vehicles, ensuring timely execution and compliance.
- Liaise effectively with rental companies and other third-party stakeholders.
- Monitor contract durations, vehicle return dates, and mileage terms to ensure compliance and record penalties or breaches.
- Assist with invoicing, purchase order processing, and reconciliation of financial records related to rental supply and return.
- Prepare regular reports on fleet status, contract metrics, and utilisation, providing insights to management.
- Assist in the onboarding of new rental suppliers, ensuring all legal and compliance documents are in place.
- Maintain accurate digital and physical filing systems for all rental-related documentation.
- Respond promptly to internal and external queries regarding rental vehicles or contractual matters.
- Ensure compliance with company policies, legal requirements, and data protection regulations in all rental processes.
- Undertake ad hoc administrative tasks to support the wider fleet's sales team.
Qualifications and Experience:
- Proven experience in an administrative or fleet/rental coordination role (ideally within automotive, logistics, or fleet management industries).
- High level Microsoft Excel skills with ability to perform VLOOKup, Filtering, Conditional formatting etc.
- Highly organised with the ability to manage multiple tasks and priorities under tight deadlines.
- Strong attention to detail and accuracy, especially in data entry and contract management.
- Advanced proficiency in Microsoft Office Suite, Word, and Outlook.
- Comfortable working with database and fleet management systems (experience with ERP or CRM systems is a plus).
- Excellent communication skills, both written and verbal.
- Ability to build effective working relationships with external partners and internal departments.
- Strong problem-solving skills and the ability to work independently.
- Knowledge of automotive rental processes or fleet lifecycle management is highly desirable.
- Experience handling contractual documentation or procurement administration is an advantage.
- Must be eligible to work in the UK.
What We Offer:
- Office-based role in Uxbridge 5 days a week.
- 25 days paid holidays + public holidays.
- Car Salary Sacrifice Scheme.
- Opportunity to work within an industry-leading automotive brand.
- Supportive team environment with opportunities for professional development.
- Exposure to a fast-paced and dynamic operational environment.
- Performance and experience-based competitive remuneration.
- Scottish Widows workplace pension.
- Commuting Allowance.
- Department & company-wide teambuilding events.
- An exciting opportunity to lead the European transition to zero-emissions transportation and decarbonization of the economy.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
UK Fleet Rental Co-ordinator in Uxbridge employer: BYD Europe
Contact Detail:
BYD Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land UK Fleet Rental Co-ordinator in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission around zero-emission vehicles and think about how your skills align with their goals. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and attention to detail, which are key for the Rental Co-ordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team and contributing to a sustainable future.
We think you need these skills to ace UK Fleet Rental Co-ordinator in Uxbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Rental Co-ordinator role. Highlight your experience in fleet management or administrative roles, and don’t forget to showcase your Microsoft Excel skills – we love a good VLOOKUP!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your skills align with our mission of building a zero-emission future. Keep it concise but impactful!
Show Off Your Organisational Skills: As a highly organised individual, make sure to demonstrate this in your application. Mention specific examples of how you've managed multiple tasks or maintained accurate records in previous roles – we want to see that attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you on board to help us lead the European transition to zero-emissions transportation!
How to prepare for a job interview at BYD Europe
✨Know Your Stuff
Before the interview, make sure you understand the company’s mission and the specifics of the UK Fleet Rental Co-ordinator role. Familiarise yourself with new energy vehicles and rental processes, as this will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisational Skills
Since the role requires a high level of organisation, prepare examples from your past experience where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your attention to detail.
✨Excel at Excel
Brush up on your Microsoft Excel skills, especially VLOOKUP, filtering, and conditional formatting. You might be asked to demonstrate your proficiency, so consider practicing some common tasks beforehand to ensure you're ready to impress.
✨Communicate Clearly
Effective communication is key in this role. During the interview, practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've built relationships with external partners or internal teams in previous roles, as this will showcase your ability to liaise effectively.
