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For Companies At a Glance
- Tasks: Coordinate rental operations, manage contracts, and maintain vehicle records.
- Company: Join a leading automotive brand focused on zero-emission transportation.
- Benefits: 25 days holiday, competitive pay, and a supportive team environment.
- Why this job: Be part of a mission to create a cleaner, sustainable future.
- Qualifications: Experience in admin or fleet coordination, strong Excel skills required.
- Other info: Dynamic role with opportunities for professional growth and team-building events.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and detail-oriented Rental Co-ordinator to support our rental operations. The successful candidate will be responsible for processing rental agreements, maintaining accurate records of rental fleet vehicles, and coordinating with rental partners and third parties to ensure seamless rental operations.
Key Responsibilities
- Process and administer rental supply contracts accurately and in a timely manner.
- Manage and maintain the internal rental car database, ensuring key vehicle and contract information is up-to-date and accurate.
- Administer and track buyback contractual agreements related to rental vehicles, ensuring timely execution and compliance.
- Liaise effectively with rental companies and other third-party stakeholders.
- Monitor contract durations, vehicle return dates, and mileage terms to ensure compliance and record penalties or breaches.
- Assist with invoicing, purchase order processing, and reconciliation of financial records related to rental supply and return.
- Prepare regular reports on fleet status, contract metrics, and utilisation, providing insights to management.
- Assist in the onboarding of new rental suppliers, ensuring all legal and compliance documents are in place.
- Maintain accurate digital and physical filing systems for all rental-related documentation.
- Respond promptly to internal and external queries regarding rental vehicles or contractual matters.
- Ensure compliance with company policies, legal requirements, and data protection regulations in all rental processes.
- Undertake ad hoc administrative tasks to support the wider fleet's sales team.
Qualifications and Experience
- Proven experience in an administrative or fleet/rental coordination role (ideally within automotive, logistics, or fleet management industries).
- High level Microsoft Excel skills with ability to perform VLOOKUP, filtering, and conditional formatting.
- Highly organised with the ability to manage multiple tasks and priorities under tight deadlines.
- Strong attention to detail and accuracy, especially in data entry and contract management.
- Advanced proficiency in Microsoft Office Suite, Word, and Outlook.
- Comfortable working with database and fleet management systems (experience with ERP or CRM systems is a plus).
- Excellent communication skills, both written and verbal.
- Ability to build effective working relationships with external partners and internal departments.
- Strong problem-solving skills and the ability to work independently.
- Knowledge of automotive rental processes or fleet lifecycle management is highly desirable.
- Experience handling contractual documentation or procurement administration is an advantage.
- Must be eligible to work in the UK.
What We Offer
- Office-based role in Uxbridge 5 days a week.
- 25 days paid holidays + public holidays.
- Car Salary Sacrifice Scheme.
- Opportunity to work within an industry-leading automotive brand.
- Supportive team environment with opportunities for professional development.
- Exposure to a fast-paced and dynamic operational environment.
- Performance and experience-based competitive remuneration.
- Scottish Widows workplace pension.
- Commuting Allowance.
- Department & company-wide teambuilding events.
An exciting opportunity to lead the European transition to zero-emissions transportation and decarbonization of the economy. Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
UK Fleet Rental Co-ordinator employer: BYD Europe
Contact Detail:
BYD Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land UK Fleet Rental Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the automotive and fleet management industries. Attend events, join online forums, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission towards zero-emission transportation and think about how your skills can contribute. We want to see your passion for the role and the industry!
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or projects. Highlight your attention to detail, especially when it comes to data entry and contract management – that’s key for this role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you on board!
We think you need these skills to ace UK Fleet Rental Co-ordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in fleet or rental coordination. We want to see how your skills match the job description, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisational Skills: As a Rental Co-ordinator, being organised is key! Use your application to demonstrate how you manage multiple tasks and keep everything in order. Share examples of how you've successfully juggled priorities in past roles.
Highlight Your Tech Savvy: We’re looking for someone with strong Microsoft Excel skills and familiarity with database systems. Make sure to mention any specific tools or software you’ve used, especially if you’ve worked with ERP or CRM systems before!
Keep It Professional Yet Friendly: While we love a friendly tone, remember to maintain professionalism in your written application. Show us your excellent communication skills by being clear and concise, while still letting your personality shine through!
How to prepare for a job interview at BYD Europe
✨Know Your Numbers
Since the role requires a high level of Excel skills, brush up on your VLOOKUP, filtering, and conditional formatting. Be ready to discuss how you've used these skills in past roles, as it shows you can handle the data management aspect of the job.
✨Show Your Organisational Skills
Prepare examples that demonstrate your ability to manage multiple tasks and priorities. Think of specific situations where you successfully juggled deadlines or maintained accuracy under pressure, as this will resonate well with the hiring team.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various stakeholders, showcasing your strong communication skills during the interview is crucial. Consider preparing a few questions to ask them, too!
✨Understand the Industry
Familiarise yourself with automotive rental processes and fleet lifecycle management. Being knowledgeable about the industry will not only impress the interviewers but also help you answer questions more confidently and show your genuine interest in the role.
