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- Tasks: Coordinate rental operations, manage contracts, and maintain accurate vehicle records.
- Company: Join a leading automotive brand focused on zero-emission transportation.
- Benefits: 25 days holiday, competitive pay, pension scheme, and professional development opportunities.
- Why this job: Be part of a mission to create a cleaner future while gaining valuable experience.
- Qualifications: Experience in admin or fleet coordination, strong Excel skills, and excellent communication.
- Other info: Dynamic team environment with exciting teambuilding events and career growth potential.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and detail-oriented Rental Co-ordinator to support our rental operations. The successful candidate will be responsible for processing rental agreements, maintaining accurate records of rental fleet vehicles, and coordinating with rental partners and third parties to ensure seamless rental operations.
Key Responsibilities- Process and administer rental supply contracts accurately and in a timely manner.
- Manage and maintain the internal rental car database, ensuring key vehicle and contract information is up-to-date and accurate.
- Administer and track buyback contractual agreements related to rental vehicles, ensuring timely execution and compliance.
- Liaise effectively with rental companies and other third-party stakeholders.
- Monitor contract durations, vehicle return dates, and mileage terms to ensure compliance and record penalties or breaches.
- Assist with invoicing, purchase order processing, and reconciliation of financial records related to rental supply and return.
- Prepare regular reports on fleet status, contract metrics, and utilisation, providing insights to management.
- Assist in the onboarding of new rental suppliers, ensuring all legal and compliance documents are in place.
- Maintain accurate digital and physical filing systems for all rental-related documentation.
- Respond promptly to internal and external queries regarding rental vehicles or contractual matters.
- Ensure compliance with company policies, legal requirements, and data protection regulations in all rental processes.
- Undertake ad hoc administrative tasks to support the wider fleet's sales team.
- Proven experience in an administrative or fleet/rental coordination role (ideally within automotive, logistics, or fleet management industries).
- High level Microsoft Excel skills with ability to perform VLOOKUP, filtering, and conditional formatting.
- Highly organised with the ability to manage multiple tasks and priorities under tight deadlines.
- Strong attention to detail and accuracy, especially in data entry and contract management.
- Advanced proficiency in Microsoft Office Suite, Word, and Outlook.
- Comfortable working with database and fleet management systems (experience with ERP or CRM systems is a plus).
- Excellent communication skills, both written and verbal.
- Ability to build effective working relationships with external partners and internal departments.
- Strong problem-solving skills and the ability to work independently.
- Knowledge of automotive rental processes or fleet lifecycle management is highly desirable.
- Experience handling contractual documentation or procurement administration is an advantage.
- Must be eligible to work in the UK.
- Office-based role in Uxbridge 5 days a week.
- 25 days paid holidays + public holidays.
- Car Salary Sacrifice Scheme.
- Opportunity to work within an industry-leading automotive brand.
- Supportive team environment with opportunities for professional development.
- Exposure to a fast-paced and dynamic operational environment.
- Performance and experience-based competitive remuneration.
- Scottish Widows workplace pension.
- Commuting Allowance.
- Department & company-wide teambuilding events.
An exciting opportunity to lead the European transition to zero-emissions transportation and decarbonization of the economy. Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
UK Fleet Rental Co-ordinator in London employer: BYD Europe
Contact Detail:
BYD Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land UK Fleet Rental Co-ordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the automotive and fleet management industries. Attend events, join online forums, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission towards zero-emission transportation and think about how your skills can contribute. We want to see your passion for the role and the industry!
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks or projects. Highlight your attention to detail and how you’ve successfully handled data entry or contract management in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team and contributing to our mission.
We think you need these skills to ace UK Fleet Rental Co-ordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Rental Co-ordinator role. Highlight your experience in fleet management or administrative roles, and don’t forget to showcase your Microsoft Excel skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our mission. Keep it concise but engaging – we love a good story that connects with our purpose.
Show Off Your Attention to Detail: In this role, accuracy is key! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on, just like we do in our operations.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and let us know why you’d be a great fit!
How to prepare for a job interview at BYD Europe
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Rental Co-ordinator. Familiarise yourself with rental agreements, fleet management systems, and the specific software mentioned in the job description, like Microsoft Excel. This will show that you're not just interested but also prepared.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation, be ready to discuss how you manage multiple tasks and priorities. Prepare examples from your past experience where you successfully juggled various responsibilities, especially under tight deadlines. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly
Excellent communication skills are crucial for liaising with rental companies and stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to showcase your interest and engagement.
✨Emphasise Attention to Detail
Given the importance of accuracy in data entry and contract management, be prepared to discuss how you ensure precision in your work. Share specific instances where your attention to detail made a difference, whether it was catching an error or improving a process.
