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- Tasks: Support office events, manage travel, and oversee vehicle and facilities management.
- Company: Join a dynamic team in Uxbridge, England, focused on smooth office operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Why this job: Be the backbone of our office, ensuring everything runs smoothly and efficiently.
- Qualifications: 3-5 years of admin experience, strong communication skills, and proficiency in Office software.
- Other info: Fluency in Chinese and English is preferred; great opportunity for personal growth.
The predicted salary is between 28800 - 43200 £ per year.
Department: Office Management Department
Report To: Office Manager
Work Location: Uxbridge, England, UB8 1DH
Responsibilities:
- Office Event Support: Coordinate the meetings, receptions and office activities, responsible for the full-process management, including material preparation, on-site coordination and follow-up to ensure smooth operation and to build a good corporate image.
- Travel Management: Assist employees' business travel booking, travel request review and follow-up, maintain supplier relationships and control travel costs.
- Vehicle Management: Manage official vehicle usage registration, coordinate vehicle maintenance, annual inspection and insurance, establish management accounts and standardise the vehicle usage process.
- Facilities Management: Conduct daily inspection, maintenance, procurement and scrapping of office facilities, maintain supplier relationships to ensure office operation.
- Complete other daily administrative tasks.
Qualifications:
- 3-5 years of relevant administrative experience, familiar with administrative office processes.
- Proficient in reception and facilities management skills; skilled in Office software with basic data analysis ability.
- Strong communication and coordination ability, sense of responsibility and service awareness; able to handle administrative emergencies efficiently and have team spirit.
- Fluent in both Chinese and English is preferred; good image and temperament.
Administrative Assistant in Hounslow employer: BYD Europe
Contact Detail:
BYD Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Hounslow
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re a great fit for their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress to impress! Make sure your outfit is professional and appropriate for the office environment. A good first impression can go a long way in landing that administrative assistant role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can keep you fresh in the interviewer’s mind and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Administrative Assistant in Hounslow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administrative roles. We want to see how your skills match the responsibilities listed, like event coordination and travel management.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your personality.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application is clear and well-structured. We appreciate a good flow, so keep it professional yet friendly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at BYD Europe
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with office management processes, travel management, and facilities management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since strong communication is key for this position, prepare examples of how you've effectively communicated in past roles. Think about times when you coordinated events or handled administrative emergencies. Practising these scenarios will help you articulate your experience clearly during the interview.
✨Demonstrate Your Organisational Skills
As an Administrative Assistant, you'll need to juggle multiple tasks. Be ready to discuss how you prioritise your workload and manage time effectively. You could even bring a planner or a digital tool you use to stay organised as a visual aid to impress your interviewers.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you determine if the company is the right fit for you.
