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- Tasks: Coordinate events, manage travel, and oversee office facilities for smooth operations.
- Company: Join a dynamic team in Uxbridge, England, focused on excellence.
- Benefits: Competitive salary, supportive work environment, and opportunities for growth.
- Why this job: Be the backbone of the office and make a real difference every day.
- Qualifications: 3-5 years admin experience, strong communication skills, and proficiency in Office software.
- Other info: Fluency in Chinese and English is a plus; great for those who thrive in teamwork.
The predicted salary is between 27000 - 45000 £ per year.
Department: Office Management Department
Report To: Office Manager
Work Location: Uxbridge, England, UB8 1DH
Job Responsibilities:
- Office Event Support: Coordinate the meetings, receptions and office activities, responsible for the full-process management, including material preparation, on-site coordination and follow-up to ensure smooth operation and to build a good corporate image.
- Travel Management: Assist employees' business travel booking, travel request review and follow-up, maintain supplier relationships and control travel costs.
- Vehicle Management: Manage official vehicle usage registration, coordinate vehicle maintenance, annual inspection and insurance, establish management accounts and standardize the vehicle usage process.
- Facilities Management: Conduct daily inspection, maintenance, procurement and scrapping of office facilities, maintain supplier relationships to ensure office operation.
- Complete other daily administrative tasks.
Job Requirements:
- 3-5 years of relevant administrative experience, familiar with administrative office processes.
- Proficient in reception and facilities management skills; skilled in Office software with basic data analysis ability.
- Strong communication and coordination ability, sense of responsibility and service awareness; able to handle administrative emergencies efficiently and have team spirit.
- Fluent in both Chinese and English is preferred; good image and temperament.
Administrative Assistant employer: BYD Europe
Contact Detail:
BYD Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Office Management Department thoroughly. Prepare answers for common questions and think of examples from your past experience that showcase your skills in coordination and communication.
✨Tip Number 3
Show off your tech skills! Since proficiency in Office software is key, be ready to demonstrate your abilities during the interview. Maybe even bring along a portfolio of your work or examples of data analysis you've done.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team. Don't miss out on the chance to stand out!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant software skills to show us you’re the perfect fit for the role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re interested in the Administrative Assistant position and how your background makes you a great candidate. Keep it engaging and personal!
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application is clear and concise. Use proper grammar and structure to demonstrate your ability to communicate effectively, just like you would in the office.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at BYD Europe
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with office management processes, travel management, and facilities management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since strong communication is key for this position, prepare examples of how you've effectively communicated in past roles. Think about times when you coordinated events or managed relationships with suppliers. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle administrative emergencies or coordinate office activities. Practice responses to scenarios like managing a last-minute meeting or dealing with a travel booking issue. This will help you think on your feet during the interview.
✨Dress the Part
First impressions matter! Dress professionally to reflect the corporate image the company wants to project. A good image and temperament are mentioned in the job requirements, so make sure your attire aligns with that expectation.
