At a Glance
- Tasks: Support a busy Company Secretariat with document handling and compliance tasks.
- Company: Join an international engineering consultancy with a collaborative team spirit.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with a supportive team and excellent career development prospects.
- Why this job: Gain valuable experience in company secretarial work while making a real impact.
- Qualifications: Previous company secretarial experience and strong communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
Our client, an international engineering, development and management consultancy seeks a candidate with some previous company secretarial experience to join the small company secretarial team to help support their day-to-day activities. The company secretarial team of 5 professionals is part of the wider legal team, based in East Croydon. This full time permanent role can be offered on a hybrid basis, 2 days a week in the office, 3 from home.
This role involves supporting the varied workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. This position requires a company secretarial professional with strong communication skills.
Duties include:
- Document Execution Process – the handling of the daily workload of incoming contracts, deeds, licences, leases, sub-consultancy agreements etc. and processing them for execution by the directors.
- Filing of executed Board Minutes, Resolutions, Bank Mandates etc. in Minute Books.
- Filing of executed PoAs and other legal documents in SharePoint digital folders.
- Processing of legal documents to be notarised, consularised and apostilled.
- Processing of purchase orders and invoices.
- Creation of Structure Charts.
- Ad-hoc core company secretarial duties, under supervision, e.g. annual compliance work, confirmation statements, drafting of board minutes and shareholder resolutions etc.
- Assisting with the filing of statutory changes, local appointments, changes to corporate structure of international subsidiaries, branches and similar.
- Preparation of powers of attorney based on standard in-house templates and the updating of non-standard powers of attorney, which have been prepared externally.
- Updating the Diligent Database and SharePoint filing system to record statutory changes.
- Provision of KYC/DD/AML documentation as may be requested.
Company Secretarial Assistant - 3726 in Croydon employer: BWW Recruitment
Join a dynamic and supportive company secretarial team within a leading international engineering consultancy based in East Croydon, where you will have the opportunity to grow your skills in a collaborative environment. With a hybrid working model that promotes work-life balance, employees benefit from a culture of continuous learning and development, alongside the chance to engage with a diverse range of stakeholders across a global network. This role not only offers meaningful work but also the chance to contribute to the success of a respected firm committed to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant - 3726 in Croydon
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Company Secretarial Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your company secretarial knowledge. Familiarise yourself with common tasks like document execution and compliance work. This will help you speak confidently about how you can support the team’s day-to-day activities.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that job, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Company Secretarial Assistant - 3726 in Croydon
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight any previous company secretarial experience you have. We want to see how your skills align with the role, so don’t hold back on sharing relevant examples from your past work!
Tailor Your Application:Take a moment to customise your application for this specific role. Use keywords from the job description and show us how your background fits into the company secretarial team. It’ll make your application stand out!
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate strong communication skills, so make sure your writing reflects that. Avoid jargon and focus on what’s important!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at BWW Recruitment
✨Know Your Company Secretarial Basics
Brush up on your company secretarial knowledge before the interview. Understand the key responsibilities of the role, such as document execution processes and filing requirements. This will show that you’re not just interested in the job, but that you also have a solid grasp of what it entails.
✨Showcase Your Communication Skills
Since strong communication skills are essential for this role, prepare examples from your past experiences where you effectively communicated with stakeholders or handled complex information. Practising how to articulate these examples clearly can make a big difference.
✨Familiarise Yourself with Relevant Tools
Get to know the tools mentioned in the job description, like SharePoint and Diligent Database. If you have experience with similar software, be ready to discuss it. If not, do a bit of research to understand their functions and how they relate to the role.
✨Prepare Questions for Your Interviewers
Think of insightful questions to ask during the interview. This could be about the team dynamics, the types of projects you’ll be working on, or how success is measured in the role. Asking thoughtful questions shows your genuine interest in the position and the company.
