At a Glance
- Tasks: Support governance and corporate administration while ensuring statutory compliance and accuracy of entity data.
- Company: Join an international client with a focus on governance excellence.
- Benefits: Enjoy remote work flexibility and a dynamic role interfacing with senior stakeholders.
- Other info: Opportunity for career growth in a supportive and collaborative environment.
- Why this job: Make a real impact in a visible role that values precision and continuous improvement.
- Qualifications: Experience in governance, attention to detail, and proficiency with Diligent Entities.
The predicted salary is between 36000 - 60000 £ per year.
Our international client seeks an experienced Assistant Company Secretary to support its governance and corporate administration. You’ll be responsible for statutory compliance, subsidiary governance support to the Board and Committees, and the accuracy of entity data across the group with hands-on ownership of Diligent Entities and day-to-day UBO/KYC workflows for banking and counterparties.
This permanent, full time role reports to the Deputy Secretary, and can be handled largely remotely, but you should be able to get to the offices in Oxford one day a week.
This is a visible role interfacing with senior stakeholders (UK and US time zones), external advisers, and regulators. It suits a proactive, detail driven governance professional who enjoys precision, continuous improvement, and high-level administration.
Key Responsibilities
Board & Governance: Draft written resolutions, maintain corporate records including working closely with administrators to maintain D&O registers and relevant appointment/resignation paperwork, including apostille/notarisation processes where necessary.
Statutory & Regulatory Compliance:Maintain statutory registers (members, directors, secretaries, PSC, charges), oversee PSC/UBO accuracy and updates, and coordinate with Tax/Finance/HR on filings with dependencies.
Diligent Entities (Entity Management): Serve as system admin/super user for entity management platform and undertake quarterly reconciliations to Companies House and local registries, manage biannual corporate data health checks, produce and refresh organizational charts, manage share allotments/transfers through Entities, build out historical data (constitutional documents, minutes and written resolutions, Powers of Attorney, share certificates, D&O appointment/resignation letters, etc.).
Shareholder Reporting: quarterly and annual reporting preparation.
UBO/KYC: Lead UBO mapping and attestations; prepare KYC packs for banks and counterparties, including certified/incorporation documents, registers, structure charts, and sanctions screening confirmations.
Tools & Systems
- Diligent Entities (essential)
- Diligent Boards (desirable)
- Companies House WebFiling/CH APIs
- DocuSign (or equivalent esignature)
- MS Office, SharePoint/Teams, secure VDRs
Assistant Company Secretary - 3704 employer: BWW Recruitment
Join a forward-thinking international organisation as an Assistant Company Secretary, where you will thrive in a supportive and collaborative work culture that values precision and continuous improvement. With the flexibility of remote work and the opportunity to engage with senior stakeholders across global time zones, this role offers meaningful career growth and the chance to make a significant impact on corporate governance. Located in Oxford, you will benefit from a vibrant community and access to professional development resources that enhance your expertise in governance and compliance.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Company Secretary - 3704
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like BWW Recruitment looking for candidates who are engaged and informed.
We think you need these skills to ace Assistant Company Secretary - 3704
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at BWW Recruitment. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at BWW Recruitment
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with BWW Recruitment’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
