People and Culture Administrator

BW Offshore leverages more than four decades of experience in operating advanced offshore production systems and executing complex projects. We are proud to have executed 40 FPSO and FSO projects, and have cultivated a culture of thorough engineering, trust and teamwork throughout the organisation. BW Offshore is actively engaged in the energy transition by developing clean energy production solutions, applying our offshore engineering and operations capabilities to drive future value creation. Our aim is to create tailored energy solutions for evolving global energy markets.

Key Tasks And Responsibilities

• Provide administrative and reporting support to the People & Culture Payroll Advisor, including data preparation and validation.
• Support payroll compliance activities, including preparation of HMRC reports.
• Check and process employee expense claims accurately and on time.
• Maintain accurate, up-to-date employee records across P&C and payroll systems.
• Provide administrative support to recruitment activities, including managing CVs and candidate documentation.
• Coordinate interview scheduling with hiring managers and candidates.
• Support onboarding activities, including system updates, documentation, and pre-employment requirements.
• Act as a point of contact for candidates throughout the recruitment and onboarding process.
• Manage day-to-day operations with travel management providers, including reviews, reporting, and policy maintenance.
• Coordinate logistics and third-party mobilisations, liaising with internal teams and vendors and maintaining the crew planning system.

Qualifications

• College or other relevant education or background.
• Proven experience in an administrative role, ideally within People and Culture or a fast-paced operational environment.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Experience working with travel management providers is beneficial.

Skills

• High level of accuracy and attention to detail.
• Confident communicator with the ability to liaise with stakeholders at all levels.
• Proactive and solution-focused.
• Competent in Microsoft Office (Excel, Word, Outlook) and P&C systems.
• Flexible, adaptable, and willing to support a wide range of administrative activities.

We Offer

• Dynamic and rewarding work scope and environment.
• Competitive remuneration package.

Our Commitment to Diversity and Inclusion

BW Offshore is committed to providing equal employment opportunities for all. We believe in fostering a diverse and inclusive workplace and encourage all qualified candidates to apply, regardless of age, gender, disability, religion, or ethnic background.