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For Companies At a Glance
- Tasks: Coordinate exciting refurbishment projects and ensure they meet our brand standards.
- Company: Join Buzzworks, a dynamic hospitality company known for its vibrant culture.
- Benefits: Enjoy a 40% staff discount, extra holidays, and access to wellness support.
- Why this job: Play a key role in shaping spaces that enhance the Buzzworks experience.
- Qualifications: Experience in project coordination, especially in hospitality or leisure.
- Other info: Fast-paced environment with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Buzzworks is entering an exciting new phase of growth. With refurbishments, fit-outs and room developments underway across our estate — and further expansion planned — we are now looking for a highly organised and commercially aware Project Coordinator to support the delivery of these projects. This is an opportunity to play a key role in shaping the spaces that define the Buzzworks experience, ensuring projects are delivered on time, on budget and in line with our brand standards.
Training & Development opportunities:
- 40% staff discount across all Buzzworks venues
- Stream – access your wages when you need them
- Extra holidays at 1, 3 and 5 years
- Wellbeing support – EAP, wellness hub & gym discounts
- Proud to be recognised in the Best Companies Top 100
The Works:
As Project Coordinator, you will support refurbishment and development projects across our venues and hotel portfolio. Acting as the central link between contractors, suppliers, site teams and internal stakeholders, you will help ensure projects remain organised, commercially controlled and progressing to schedule. This is a fast-paced, multi-project role requiring strong organisation, attention to detail and confident stakeholder management.
Key Responsibilities:
- Project Delivery & Coordination: Support refurbishment and fit-out projects from planning to handover; Coordinate timelines, track milestones and flag risks early; Maintain project trackers, action logs and progress updates.
- Contractor & Supplier Management: Manage quotes, lead times and tender comparisons; Ensure required documentation (insurance, RAMS, certifications) is in place; Monitor contractor performance and snagging completion.
- Procurement & Budget Control: Source and purchase FF&E, fixtures and small wares; Raise and track purchase orders in line with company procedures; Monitor budgets, identify variances and coordinate site deliveries.
- Administration & Brand Alignment: Maintain accurate documentation and cost reporting; Support compliance and project close-out; Ensure refurbishments align with Buzzworks brand and operational standards.
What We’re Looking For:
Essential:
- Experience as a Project Coordinator (ideally within hospitality, hotels or leisure)
- Strong procurement and purchasing experience
- Experience supporting refurbishments or fit-out projects
- Confident managing contractors and suppliers
- Excellent organisational skills and attention to detail
- Ability to manage multiple projects simultaneously
Desirable:
- Experience working in live hospitality environments
- Knowledge of hotel operations and back-of-house requirements
- Familiarity with FF&E purchasing
- Experience using project management or procurement systems
You will thrive in this role if you are proactive, commercially aware, calm under pressure and confident coordinating multiple stakeholders at once. At Buzzworks, we believe hospitality is about how you make people feel — guests and team alike. We are proud to be an equal opportunity employer and believe diverse, empowered teams are key to our mission: To make people feel great through hospitality.
Project Coordinator - Central Support Office in Kilmarnock employer: Buzzworks Holdings Ltd
Contact Detail:
Buzzworks Holdings Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator - Central Support Office in Kilmarnock
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Buzzworks and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in how you can contribute to their exciting growth phase.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with the role of Project Coordinator. Highlight your organisational skills and any relevant project management experience to make a lasting impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Buzzworks team and being part of their mission.
We think you need these skills to ace Project Coordinator - Central Support Office in Kilmarnock
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Coordinator role. Highlight any relevant project management experience, especially in hospitality or refurbishments, to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background aligns with our needs. Be specific about your experience with procurement and managing contractors.
Showcase Your Organisational Skills: Since this role requires strong organisation, give us examples of how you've successfully managed multiple projects or timelines in the past. We want to see your attention to detail and ability to keep things on track!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Buzzworks Holdings Ltd
✨Know Your Projects
Before the interview, dive deep into Buzzworks' recent refurbishments and fit-outs. Familiarise yourself with their brand standards and how they shape the guest experience. This will show your genuine interest and help you discuss how your skills can contribute to their ongoing projects.
✨Showcase Your Organisation Skills
As a Project Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple projects in the past. Be ready to discuss specific tools or methods you use to keep everything on track, like project trackers or action logs.
✨Demonstrate Stakeholder Management
Buzzworks values confident stakeholder management. Think of instances where you've effectively communicated with contractors, suppliers, or internal teams. Highlight your ability to maintain relationships and ensure everyone is aligned on project goals.
✨Prepare for Procurement Questions
Since procurement and budget control are crucial for this role, brush up on your knowledge of sourcing FF&E and managing budgets. Be prepared to discuss your experience with quotes, tender comparisons, and how you've handled budget variances in previous roles.